Tender Summary: EPWP Two-Piece Workwear Suit and Safety Boots

Objectives

The primary objective of this quotation is to procure compliant personal protective equipment and workwear for workers engaged in the Expanded Public Works Programme (EPWP) at the Pholela Community Health Centre. The procurement ensures adequate protection, visibility, and durability for staff performing outdoor and facility-based duties while aligning with provincial health department procurement policies.

Scope

The scope encompasses the supply, delivery, and handover of standardized workwear and safety footwear. Required quantities and sizes are:

• Two-Piece Workwear Suits: 19 pairs total (Size 32: 8 pairs, 34: 8 pairs, 36: 2 pairs, 38: 1 pair).
• Safety Boots: 23 pairs total (Size 6: 8 pairs, 7: 6 pairs, 8: 7 pairs, 9: 2 pairs).

All items must be new, unused, and valid for a minimum of six months post-delivery. Pricing must remain firm for 90 days. Delivery costs must be included in the quoted price.

Technical Requirements

Workwear Suits

• Colour & Visibility: High-visibility orange.
• Fabric: Poly-cotton blend (65% polyester, 35% cotton) or approved equivalent, 200gsm–240gsm. Must be durable, breathable, and suitable for outdoor conditions.
• Jacket: Long sleeves, heavy-duty front zipper, fold-down collar, two chest pockets with flaps, two side pockets, reinforced stitching.
• Trousers: Full-length, elasticated waistband or belt loops, two side pockets, one back pocket, double-stitched seams.
• Branding: “EPWP” printed in bold black capital letters on the jacket back. Letter height: 100mm–150mm. Application method: screen print or heat-transfer vinyl.

Safety Boots

• Construction: 2.2mm leather upper with 100% waterproof lining (anti-odour and anti-bacterial properties).
• Safety Components: Thermoplastic toe cap, lockable eyelets, thermo-plastic midsole, pure rubber sole.
• Comfort: Extra-thick ankle padding for support and protection.

Quality Standard: All goods must comply with applicable SABS/SANS standards (SABS/SANS 825 for boots). Certificates of compliance must be provided upon request.

Skills Requirements

No specialized technical or professional skills are mandated, as this is a standard goods supply contract. Bidders must demonstrate baseline operational competencies, including reliable sourcing/manufacturing capabilities, quality assurance processes, logistics coordination, and administrative proficiency to complete mandatory compliance documentation (tax verification, CSD registration, and preference point declarations).

Key Terms & Unusual Requirements

• EPWP (Expanded Public Works Programme): A national government initiative aimed at job creation and community development. The branding requirement ensures official programme identification on all supplied garments.
• SABS/SANS Compliance: Mandatory adherence to South African National Standards. Products failing to meet these benchmarks will be rejected.
• Preferential Procurement (80/20 System): Evaluation allocates 80 points for price and 20 points for specific socio-economic goals. Full points are awarded to companies at least 51% owned by Black Women. Proof requires a CIPC ownership certificate or sworn affidavit.
• Sample Submission: Physical samples are compulsory. The top three scoring bidders will be shortlisted to submit samples for final technical verification. Non-submission or non-compliant samples result in disqualification.
• Five-Stage Sequential Evaluation: Bids pass through strict checkpoints (Administrative Compliance → Capacity to Deliver → Specification Compliance → Price & Preferences → Sample Evaluation). Failure at any stage terminates consideration immediately.
• CSD & Tax Verification: Bidders must be registered on the Central Supplier Database with valid tax clearance status, verifiable via SARS PIN. Incomplete or false declarations lead to disqualification.