Objectives

The primary objective of this tender is to procure a single portable examination couch for clinical and mobile healthcare use at GJ Crookes Hospital, operating under the KwaZulu-Natal Department of Health.

Scope

This is a once-off supply contract with an estimated value not exceeding R500,000 (inclusive of all applicable taxes). The scope encompasses the delivery of one unit directly to the hospital’s designated site. Quotations must remain valid for 90 days, and all delivery-related costs must be fully incorporated into the quoted price. Only brand-new products with a minimum remaining shelf life of six months upon delivery will be considered.

Technical Requirements

• Construction & Design: Portable aluminium frame featuring an intuitive folding mechanism designed for mobility and ease of transport by healthcare professionals.
• Features: Adjustable back section, integrated armrests, and inclusion of a protective carry case.
• Dimensions & Capacity: Length 186 cm, width 72 cm, height adjustable between 62–86 cm. Unit weight must not exceed 19 kg, with a maximum patient/user weight capacity of 250 kg.
• Quality & Documentation: Goods must be current models, free from design or material defects, and compliant with applicable South African standards. Bidders must attach a colour brochure confirming full specification compliance.
• Warranty: Minimum twelve (12) months from delivery and acceptance, or eighteen (18) months from shipment, whichever expires first.

Skills Requirements

No specialized professional qualifications or technical certifications are mandated for this supply-based tender. Suppliers must demonstrate standard commercial and logistical capability, including financial viability, reliable delivery infrastructure, and the ability to fulfill all administrative, tax, and regulatory compliance obligations.

Key Terms & Unusual Requirements

• 80/20 Preference Point System: Evaluation awards 80 points for price competitiveness and 20 points for specific socio-economic goals. Full points are allocated to promote South African-owned enterprises, substantiated by a valid CIPC registration certificate.
• Bidder’s Disclosure (SBD 4): A mandatory statutory declaration requiring bidders to disclose any personal, familial, or business relationships with employees of the KwaZulu-Natal Department of Health. Incorrect or omitted disclosures result in automatic disqualification.
• General Conditions of Contract (GCC): Standard public sector terms governing delivery schedules, pre-delivery inspections, insurance, payment timelines (within 30 days of valid invoice), defect rectification, penalties for late delivery, termination rights, and dispute resolution via mediation or South African courts.
• Administrative & Compliance Prerequisites: Strict adherence to official quotation forms (retyping is prohibited), mandatory submission of updated CIPC registration documents, a valid SARS tax clearance certificate, and active Central Supplier Database (CSD) verification. Late, open, or incomplete submissions will be rejected.