Objectives

The primary objective of this tender is to procure sterile, single-use blood lancets for clinical application at Greys Hospital. The procurement seeks to secure a reliable, compliant, and cost-effective supply while aligning with provincial preferential procurement legislation and ensuring patient safety through strict quality and regulatory standards.

Scope

• Procurement Item: Feather Disposable Blood Lancet
• Quantity: 4 boxes (200 pieces per box)
• Clinical Purpose: Facilitating tattooing procedures for radiotherapy patients
• Contract Duration: One-off supply
• Delivery Location: Greys Hospital, Pietermaritzburg
• Evaluation Framework: Four mandatory stages: administrative compliance, specification adherence, sample verification, and price/preference scoring.

Technical Requirements

• Material & Construction: Durable stainless steel with a microsharp tip designed for rapid, clean, and painless skin puncture.
• Ergonomics: U-shaped configuration to ensure secure grip and safe penetration through human skin.
• Dimensions: 1.5 mm width × 3.8 mm length.
• Sterilisation & Packaging: Must be fully sterilised and individually wrapped and sealed to preserve aseptic conditions until point of use.
• Regulatory Documentation: Valid SAHPRA licence authorising manufacture, import, export, or wholesale distribution of medical devices is mandatory.
• Shelf Life: Supplied goods must be new, unused, and retain a minimum of six months validity from the delivery date.
• Quality Verification: Shortlisted bidders may be required to submit physical samples for comparative testing against specifications.

Skills Requirements

No specialised technical or professional qualifications are explicitly mandated. Bidders are expected to demonstrate:

• Operational capability to source, store, and distribute regulated medical devices in accordance with national health standards.
• Active Central Suppliers Database (CSD) registration and verifiable tax compliance status.
• Administrative capacity to compile and submit all mandatory returnable documents, including B-BBEE proof and SAHPRA licensing.
• Logistical competence to meet delivery schedules and honour post-delivery warranty and replacement obligations.

Explanation of Key Terms & Conditions

• 80/20 Preference Point System: An evaluation model allocating 80 points to competitive pricing and 20 points to socio-economic transformation goals. Full points are awarded to entities registered as at least 51% Black-owned, encouraging historical redress while prioritising value for money.
• SAHPRA Licensing: A statutory requirement enforced by the South African Health Products Regulatory Authority. It ensures that all medical devices entering the public health sector meet rigorous safety, efficacy, and quality benchmarks.
• Performance Security: A financial guarantee (typically a bank guarantee or certified cheque) that must be submitted within 30 days of contract award to protect the purchaser against supplier default or non-performance.
• Warranty Period: A 12-month coverage window from delivery (or 18 months from shipment, whichever expires first) during which the supplier must repair or replace defective items at no additional cost to the hospital.
• Delay Penalties: Financial deductions applied daily at the prevailing prime interest rate for late deliveries. Persistent delays may trigger contract termination and supplier restriction from future public sector procurement.