Objectives

The primary objective of this tender is to appoint a suitably qualified and experienced service provider to supply and deliver various electrical ferrules and lugs to the Rand West City Local Municipality. The procurement supports municipal infrastructure maintenance and electrical projects while aligning with national preferential procurement frameworks.

Scope

The contract covers the supply and delivery of standardized crimping ferrules and lugs across multiple specifications. Required quantities range from 200 to 3,000 units per line item, encompassing:

• Crimping ferrules in 16mm, 25mm, 35mm, and 70mm sizes.
• Crimping lugs in dimensions ranging from 16mm × 12mm up to 185mm × 12mm and 16mm.

The municipality reserves the right to award the contract to one or more service providers and may accept bids in whole or in part. Delivery timelines and logistics will be governed by the General and Special Conditions of Contract.

Technical Requirements

Bidders must submit a formal written quotation on official company letterhead, valid for a minimum of ninety days from the closing date, inclusive of VAT where applicable. All items must conform to standard electrical manufacturing specifications suitable for municipal distribution networks. Quotations must clearly indicate unit prices and total costs per specification. The latest General Conditions of Contract apply to quality assurance, inspection, delivery schedules, and payment terms. CIDB grading is not applicable to this procurement.

Skills and Experience Requirements

No explicit technical certifications are mandated; however, bidders must demonstrate operational and financial capacity through standard corporate documentation. This includes valid company registration, certified identity copies of managing directors, and proof of financial standing via a current municipal account statement (reflecting no arrears exceeding three months) or a valid lease agreement/SAPS affidavit. Implicitly, bidders should possess proven experience in supplying electrical distribution components to ensure product reliability, compliance with industry standards, and timely delivery to municipal depots.

Unusual or Complicated Terms

• 2% Corporate Social Investment (CSI) Levy: Successful bidders irrevocably consent to a mandatory 2% deduction from all submitted invoices. These funds are allocated to municipal community development initiatives, including education, socio-economic development, sports, arts, and support for marginalized groups.
• 80/20 Preference Point System: Tender evaluation allocates 80 points to price competitiveness and 20 points to specific BBBEE ownership goals. The lowest acceptable tender establishes the baseline for price scoring.
• Exclusion of State Employees: Bids from any person currently in the service of the state are strictly prohibited. This definition encompasses municipal council members, provincial/national legislators, public entity board members, and employees of national/provincial departments or constitutional institutions. Related parties must declare potential conflicts of interest.
• Independent Bid Determination: Bidders must certify that their pricing, strategy, and submission were developed independently without consultation, collusion, or market-allocation agreements with competitors, in compliance with competition legislation.