Objectives

The primary objective is to secure a reliable supplier for the timely provision of office organisation materials to support daily administrative and clinical record-keeping operations at the Ndwedwe Community Health Centre.

Scope

The procurement encompasses the supply and delivery of file dividers to the designated health facility. The contract covers two distinct product lines, full delivery logistics to the site, and compliance with provincial health department quality and administrative standards. The quotation validity period is set at 90 days from the closing date.

Technical Requirements

• Item 1: 100 units of multi-colour plastic file dividers.
• Item 2: 750 units of acrylic clear/white plastic file dividers fitted with clips designed for cabinet shelves.
• Quality & Standards: All supplied goods must be new, unused, and meet a "Good" quality standard. Proof of compliance with relevant South African National Standards (SANS) or South African Bureau of Standards (SABS) is mandatory.
• Product Validity: Items must retain a minimum validity or shelf life of six months upon delivery.
• Delivery & Packaging: Suppliers must specify the delivery period and absorb all transportation costs to the prescribed destination. Goods must be packed to prevent damage during transit and storage.
• Mandatory Documentation: Bidders must submit official, unaltered quotation forms alongside proof of Central Supplier Database (CSD) registration, updated CIPC documents, B-BBEE status verification, and SABS/SANS compliance certificates.

Skills Requirements

No specialised technical or professional qualifications are explicitly required. The supplier must possess standard logistical and supply chain capabilities to manage inventory, packaging, and timely delivery of office stationery. Prior experience fulfilling orders for public health facilities is assessed during the capacity evaluation stage.

Unusual or Complicated Terms

• 80/20 Preference Point System: Evaluation allocates 80 points based on price competitiveness and 20 points exclusively for promoting youth-owned enterprises. Claiming these points requires verified documentation proving youth ownership; failure to provide proof results in zero points for this category.
• Four-Stage Evaluation Process: Bids progress through strict sequential filters: administrative compliance, delivery capacity, specification adherence, and finally price/preference scoring. Missing any mandatory document or failing a stage results in immediate disqualification.
• Prime Interest Rate Penalties: Late delivery triggers financial penalties calculated daily using the current prime interest rate applied to the delayed goods' value, rather than a fixed monetary amount.
• Anti-Collusion & Disclosure Mandates: Bidders must certify independent pricing and fully disclose any personal or business relationships with state employees. Concealing conflicts, collusive bidding, or misrepresentation can lead to disqualification, contract termination, and a public sector ban of up to ten years.
• Performance Security: Upon award, the successful bidder may be required to furnish a performance guarantee (e.g., bank guarantee or certified cheque) within 30 days to secure contractual obligations.