Summary of Tender: Firefighting Skid Units on Trailers (650 Litres)

1. Objectives

The primary objective of this tender is to procure and deliver four (4) firefighting skid units mounted on trailers, each with a 650-litre water capacity. These units are intended for the Mossel Bay Fire, Rescue and Disaster Management Services. The municipality aims to secure a reliable service provider to supply this specialised firefighting equipment, ensuring it is fully operational, registered, and ready for deployment.

2. Scope of Work

The scope involves the complete supply and delivery of four (4) firefighting skid units on trailers. Key deliverables and requirements include:

• Supply and Delivery: Delivery of all units to the Municipal Stores, Schoeman Street, Mossel Bay, within six (6) weeks after placement of an order.
• Equipment Specifications: Each unit must be a 650-litre skid unit on a trailer, fitted with recoil or electronic start engines, capable of supplying water to one hose reel.
• Additional Features: Trailers must be supplied with spare wheels, be galvanized, and be registered on the Natis System for the Mossel Bay Fire, Rescue and Disaster Management Services. Each trailer must be fitted with a nose cone for equipment storage.
• Contract Management: The successful bidder will be required to sign a formal contract (MBD7). A preferred and alternative bidder may be appointed. The preferred bidder must confirm in writing within 24 hours of receiving an order that they can deliver the required quantity.

3. Technical Requirements

The technical specifications are specific and mandatory. Bidders must supply units that meet the following criteria:

• Unit Type: 4 x 650-litre skid units on trailers.
• Engine: Fitted with recoil or electronic start engines.
• Functionality: Must supply water to one hose reel and be able to connect to a fire hose.
• Trailer Specifications: Must include spare wheels, be galvanized, and be registered on the Natis System.
• Design: Must be fitted with a nose cone for equipment storage.
• Compliance: Failure to adhere to the specifications may render the bid non-responsive.

4. Skills and Compliance Requirements

Bidders must demonstrate compliance with several administrative, financial, and legal requirements. Key skills and compliance areas include:

• Mandatory Registrations:
  • Registration on the Central Supplier Database (CSD) is mandatory. The municipality reserves the right not to award to unregistered bidders.
  • A valid Tax Compliance Status Pin from SARS must accompany the bid.
• Preference Points System: Bids will be evaluated on the 80/20 Preference Points System. A maximum of 20 points is allocated for specific goals:
  • 50% (10 points) for the bidder's B-BBEE status level.
  • 50% (10 points) for locality (e.g., Mossel Bay, Garden Route District, Western Cape).
• Documentation: Bidders must submit a fully completed and signed original bid document, including:
  • Declaration of Interest (MBD4).
  • Preference Points Claim Form (MBD6.1).
  • Declaration of Past Supply Chain Management Practices (MBD8).
  • Certificate of Independent Bid Determination (MBD9).
  • Proof of B-BBEE status (certificate or sworn affidavit).
  • Municipal account statements or affidavits to verify no arrears and confirm locality.
  • A resolution authorising the signatory to bind the company.
• Performance and Penalties: The contract includes key performance indicators (KPIs) for compliance, workmanship, and delivery. Penalties for late delivery will be applied in accordance with the General Conditions of Contract (GCC).

5. Important Administrative Terms

• Validity Period: Quotations must remain valid for 90 days after the closing date.
• Submission: Bids must be submitted in a sealed envelope, clearly marked with the tender number and title, and placed in the tender box or couriered to the specified address before the closing time. Late, faxed, or emailed bids will not be accepted.
• Evaluation: The municipality does not bind itself to accept the lowest bid and reserves the right to withdraw or re-advertise the tender.