Tender Summary: Supply and Delivery of Flags

Objectives

The primary objective of this tender is to procure and deliver a specified quantity of national and municipal flags to the Rand West City Local Municipality for official and ceremonial use.

Scope of Work

• Supply and delivery of 20 RSA Mast flags (dimensions: 180cm x 120cm)
• Supply and delivery of 20 Rand West City Mast flags (dimensions: 180cm x 120cm)
• Supply and delivery of 20 RSA Ceremonial flags (dimensions: 270cm x 180cm)

Technical Requirements

The tender documentation does not outline detailed manufacturing specifications beyond the stated flag types and dimensions. Bidders must ensure all supplied items meet standard quality expectations for outdoor mast and ceremonial use. Key technical and procedural requirements include:

• All quotations must remain valid for a minimum of ninety (90) days from the closing date.
• Pricing must be inclusive of Value-Added Tax (VAT) for registered vendors.
• Bids must comply with the municipality’s Supply Chain Management Policy and applicable General and Special Conditions of Contract.
• Where applicable, minimum local production content thresholds as stipulated by the Department of Trade and Industry will be evaluated.
• The Construction Industry Development Board (CIDB) grading system is explicitly marked as not applicable.

Skills and Experience Requirements

No specialized technical skills, certifications, or prior project experience are explicitly mandated. The tender targets suppliers capable of fulfilling standard goods procurement contracts. Success depends primarily on administrative readiness and regulatory compliance, including:

• Ability to provide a valid tax compliance certificate and current CSD registration summary report.
• Proof of company registration and identification documents for all managing directors.
• Submission of a current municipal account statement confirming no arrears exceeding three months, or a valid lease agreement/SAPS affidavit if rates are not payable.
• Provision of a consolidated BBBEE certificate or verified EME/QSE affidavit reflecting ownership demographics.
• Completion of all mandatory municipal bidding declarations regarding interests, past supply chain practices, and independent bid determination.

Explanation of Unusual or Complicated Terms

• 2% Corporate Social Responsibility (CSR) Levy: A mandatory financial deduction applied to the value of every invoice submitted by successful bidders. The collected funds are allocated to municipal community development initiatives, covering education, socio-economic programs, sports, arts, culture, recreation, and support for differently abled or marginalized communities.
• Specific Goals Preference Points: Under South Africa’s Preferential Procurement Regulations, up to 20 evaluation points may be awarded based on transformation criteria. Bidders can claim these points by demonstrating at least 51% black ownership and 51% female ownership, as verified through their BBBEE certificate, sworn affidavit, or CSD report. The exact point allocation depends on whether the 80/20 or 90/10 pricing preference system applies.
• MBD Declarations: Standardized government forms (MBD 4, 6.1, 8, and 9) that require bidders to formally declare independence from collusive bidding, disclose any familial or professional ties to public officials, confirm no history of fraud or corruption, and attest to compliance with supply chain management regulations.
• Persons in the Service of the State: A strict exclusion clause prohibiting individuals currently employed by or holding positions in municipal councils, provincial legislatures, national parliament, municipal entities, or public departments from participating. This prevents conflicts of interest and ensures fair competition.