Objectives

The primary objective is to procure a single medical measuring device to accurately estimate patient height through bone length measurement, specifically for medicolegal cases where patients cannot stand. This enables clinical staff to determine nutritional status and overall dietary requirements more accurately in hospital settings.

Scope

The procurement covers the supply, delivery, and warranty of one (1) flexible segmometer to Grey’s Hospital. The contract is once-off, with a ninety-day quotation validity period. Successful bidders must deliver new, compliant equipment within the timeframe specified in their quote, ensuring all delivery costs are included in the quoted price. The supplier is responsible for fulfilling warranty obligations and providing incidental services such as installation guidance or operational manuals if requested.

Technical Requirements

• Device Type: Flexible segmometer
• Measurement Range: Up to 3 metres
• Scale: Dual display (centimetres and inches)
• Precision: 0.5mm accuracy
• Construction: Hard ABS plastic tips
• Condition: Brand new, unused, and of the most recent/current model
• Shelf Life: Minimum six months remaining upon delivery
• Standards: Must conform to applicable South African National Standards (SANS/SABS) where relevant
• Warranty: Twelve months from delivery acceptance or eighteen months from shipment, whichever occurs first
• Sample Submission: May be required for top-scoring bidders; previous successful suppliers may substitute with proof of prior delivery (order/invoice copy)

Skills Requirements

As this is a straightforward goods procurement, no specialized technical or professional skills are mandated. Bidders must demonstrate standard commercial capability, including reliable logistics for timely delivery, adherence to public sector procurement compliance frameworks, accurate completion of mandatory returnable documents, and capacity to fulfill warranty obligations. Familiarity with healthcare supply chain protocols is advantageous but not compulsory.

Key Terms & Procurement Framework

Segmometer: A clinical anthropometric tool designed to measure segmental bone or limb lengths. It is commonly used in forensic and medical contexts to calculate estimated standing height when direct measurement is impossible due to injury, disability, or legal circumstances.

80/20 Preference Point System: Evaluation allocates eighty points based on competitive pricing and twenty points for designated socio-economic goals. Full points are awarded to enterprises at least fifty-one percent owned by Black people, supported by valid BBBEE documentation or sworn affidavits.

Cover-Quoting Prohibition: Submitting multiple quotations under different company names for the same bid constitutes fraudulent cover-quoting and results in immediate disqualification.

Sample-Based Evaluation: The procuring entity reserves the right to request physical samples from the highest-ranked responsive bidders for independent testing. Failure to comply or provide non-conforming samples leads to disqualification before final preference point allocation.

Tax & CSD Compliance: Mandatory verification via the Central Supplier Database and SARS tax clearance is enforced. Non-compliant tax status automatically renders a quotation invalid.