Objectives

The primary objective of this tender is to procure and deliver a single motorized floor polisher to Port Shepstone Hospital for routine floor maintenance, cleaning, scrubbing, waxing, and polishing operations within healthcare facilities.

Scope

This is a one-off supply contract covering the delivery of one floor polisher to the hospital's designated location. The scope includes packaging, transportation, and handover of the equipment. Quotations must remain valid for ninety days, and the contract period is once-off upon formal award. All delivery-related costs must be fully incorporated into the quoted price.

Technical Requirements

• Equipment Type: Motorized floor polisher designed for cleaning, scrubbing, waxing, and polishing hard floor surfaces.
• Operational Specifications: Must feature standard single-disc rotary units capable of low-speed operation (150–175 RPM) for deep scrubbing and high-speed operation (up to 1500+ RPM) for ultra-gloss burnishing.
• Physical Attributes: Standard dimensions; colour restricted to red or blue.
• Quality & Compliance: Items must be brand new, unused, and free from defects. Second-hand or expired products are strictly prohibited. Equipment must retain a minimum validity period of six months post-delivery. Bidders must submit proof of SABS/SANS certification or equivalent recognised quality documentation.
• Delivery & Documentation: Suppliers must state a clear delivery period upon order placement and confirm full specification compliance. Product samples may be requested for verification and will not be returned if opened.

Skills Requirements

As this is a goods-based procurement, specialised technical skills are not mandated. However, bidders must demonstrate administrative and logistical capacity through:

• Verified experience supplying similar equipment to public or private healthcare institutions (supported by past order and delivery notes).
• Ability to execute timely deliveries without incurring additional costs to the purchaser.
• Maintenance of statutory compliance, including active Central Suppliers Database (CSD) registration, valid tax clearance status, and current CIPC business registration.
• Capacity to provide product samples upon request and honour warranty obligations throughout the coverage period.

Unusual or Complicated Terms & Conditions

• SAHPRA Licensing Requirement: Bidders must provide a valid licence from the South African Health Products Regulatory Authority authorising the manufacture, wholesale, or distribution of medical devices. This ensures all supplied equipment complies with national healthcare safety and regulatory standards, even for non-clinical hardware.
• Preferential Procurement System (80/20): Evaluation applies an 80/20 point allocation model. Eighty points are awarded for competitive pricing, while twenty points are exclusively reserved for promoting South African-owned enterprises (RDP Goal). Claiming these points requires verifiable proof of local ownership status.
• Warranty & Performance Security: The supplier warrants the equipment against design, material, or workmanship defects for twelve months post-delivery or eighteen months from shipment, whichever expires first. Within thirty days of contract award, the successful bidder must furnish performance security via a reputable bank guarantee or certified cheque.
• Delay Penalties: Late delivery triggers financial penalties calculated daily using the current prime interest rate applied to the delayed portion of the contract value. Repeated defaults may result in contract termination and restriction from future public sector procurement.