Tender Summary: Fluid Repellent Safety Scrub Suits

Objectives

The primary objective is to procure durable, reusable personal protective equipment (PPE) for clinical staff at Murchison Hospital. The procurement aims to enhance workplace safety by providing effective barrier protection against fluid exposure, while simultaneously ensuring wearer comfort, hygiene, and compliance with healthcare facility standards.

Scope

The tender covers the supply and delivery of non-disposable fluid repellent safety scrub suits, consisting of matching tops and pants. The required quantities total 86 sets across four sizes:

• Small: 30 sets
• Medium: 20 sets
• Large: 20 sets
• XXX-Large: 16 sets

All items must be supplied in Jade Green, individually packaged in clear plastic packets, and delivered to the hospital's designated address. The contract is structured as a single, once-off delivery with a validity period of 90 days for quoted prices.

Technical Requirements

Bidders must supply products that strictly conform to the following specifications:

• Fabric Properties: Must be non-disposable, fluid-repellent, lint-free, breathable, moisture-permeable, lightweight, and highly durable.
• Antimicrobial Treatment: Must incorporate an anti-microbial finish based on Nano silver technology.
• Top Design: Short sleeves, unisex cut, V-neck, two buttoned side pockets, and one chest pocket with a pen slot positioned on the left breast.
• Pants Design: Elasticated waistband with drawstring, one rear pocket on the right-hand side, and one front side pocket on the right-hand side.
• Quality & Validity: Items must be brand new, unused, and possess a minimum remaining shelf life of six months upon delivery.
• Compliance: Any deviation from the published specification will result in immediate disqualification. Physical samples may be requested from top-scoring bidders for verification.

Skills & Capacity Requirements

While no formal professional certifications are mandated, bidders must demonstrate proven operational capacity and administrative compliance:

• Proven Track Record: Submit at least three stamped invoices or delivery notes confirming prior supply of protective clothing to public or private healthcare facilities.
• Regulatory Compliance: Maintain active registration on the Central Suppliers Database (CSD), provide valid CIPC business registration documents, and ensure tax matters are in order.
• Documentation Proficiency: Accurately complete all mandatory returnable forms, including bidder disclosure, preference point claims, and specification annexures.
• Logistics Capability: Demonstrate reliable fulfillment and delivery systems capable of meeting strict deadlines without penalty.

Unusual or Complicated Terms Explained

• Nano Silver Technology: A fabric treatment where microscopic silver particles are embedded into the textile fibers. These particles continuously release ions that disrupt bacterial cell walls, effectively inhibiting microbial growth, preventing odors, and reducing cross-contamination risks in clinical settings.
• Fluid Repellent & Lint-Free: The material undergoes specialized coating or weaving processes to create a hydrophobic surface that blocks liquid penetration while ensuring zero fiber shedding. This is critical for maintaining sterile environments and preventing particulate contamination during procedures.
• 80/20 Preference Point System: A government procurement scoring model where 80 points are allocated based on competitive pricing and 20 points are reserved exclusively for enterprises that are at least 51% owned by Black women, aligning with national economic transformation policies.
• Sample Evaluation Stage: A mandatory post-pricing verification process where the three highest-scoring bidders must physically submit product samples. If samples fail compliance testing, the institution may request submissions from lower-ranked bidders or restart the entire procurement process.