Tender Summary: Fluid Warmer Supply

Objectives

The primary objective is to procure and deliver a single medical fluid warmer to the KwaMashu Community Health Centre to support clinical patient care and intravenous therapy procedures.

Scope of Work

• Supply and deliver one (1) unit of a fluid warmer to the designated health facility.
• Contract duration: Once-off supply with no ongoing service agreement.
• All transportation, handling, and delivery costs must be fully inclusive in the quoted price.
• Incidental services may include on-site installation, commissioning, provision of operations manuals, and basic staff training on safe usage.

Technical Requirements

• Core Specifications: The device must feature a transparent glass front door, adjustable internal shelving, and a digital/manual temperature control system adjustable between 23°C and 40°C.
• Condition & Quality: Equipment must be brand new, unused, of the latest model, and manufactured to high-quality standards. Used or second-hand units are strictly prohibited.
• Regulatory Compliance: Goods must meet applicable South African National Standards (SANS/SABS) and safety certifications for medical equipment.
• Shelf Life: Any consumable components or packaging must remain valid for a minimum of six months upon delivery.
• Warranty: Supplier must provide a minimum twelve (12) month warranty from delivery and acceptance, or eighteen (18) months from the port of loading, whichever expires first. Defective items must be repaired or replaced at no cost to the purchaser.
• Packaging: Must be robust enough to withstand transit, extreme temperatures, and handling without damage.

Skills & Capability Requirements

No specialized engineering or clinical skills are explicitly mandated. Bidders must demonstrate standard commercial and logistical competencies, including:

• Proven ability to source, warehouse, and deliver medical-grade equipment within stipulated timeframes.
• Capacity to manage post-delivery logistics, including installation coordination, user training, and warranty fulfillment.
• Administrative capability to complete mandatory public sector documentation, maintain active Central Suppliers Database (CSD) registration, and verify tax compliance status.

Key Terms & Procurement Conditions

80/20 Preference Point System: Quotations are evaluated using a weighted scoring model. Eighty points are allocated for competitive pricing, while twenty points are reserved for specific socio-economic goals. Full preference points are awarded exclusively to enterprises physically registered and operating within the Ethekwini District.

Cover-Quoting Prohibition: Submitting multiple quotations under different company names or entities for the same bid is strictly forbidden. This practice is classified as fraudulent collusion and results in immediate disqualification and potential blacklisting.

Late Delivery Penalties: Failure to deliver goods within the agreed timeframe triggers automatic financial penalties. Deductions are calculated daily at the current prime interest rate applied to the delayed portion of the contract value until actual delivery is completed.

Mandatory Disclosure Forms: Bidders must submit completed SBD 4 (Conflict of Interest Declaration) and SBD 6.1 (Preference Points Claim Form) alongside their quotation. Incomplete or false declarations will render the bid non-responsive.