Objectives

The primary objective is to secure a reliable, once-off supply of two thousand specialised urinary catheters to Grey’s Hospital within the KwaZulu-Natal Department of Health. The tender aims to ensure consistent access to high-quality medical devices while enforcing strict public procurement compliance, preferential ownership policies, and national healthcare product regulations.

Scope

The scope encompasses the end-to-end supply of Foley catheters, including sourcing, packaging, transportation, and delivery to the designated hospital facility. The successful bidder assumes full responsibility for delivery costs, warranty fulfilment, and compliance with regulatory standards throughout the contract period. The arrangement is structured as a single delivery event rather than a recurring service agreement.

Technical Requirements

• Product Specifications: Foley catheters must be urethral, two-way, fully coated with 100% silicone, sized at 16 French gauge, and equipped with a 30-millilitre inflation balloon.
• Quality & Shelf Life: Items must be brand new, unused, and represent the most recent models available. All products must retain a minimum validity period of six months from the date of delivery.
• Regulatory Compliance: Bidders must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, import, export, or wholesale distribution of medical devices.
• Standards Adherence: Goods must conform to recognised South African National Standards (SANS/SABS) or equivalent internationally accepted medical device specifications.
• Sample Verification: Top-scoring bidders may be required to submit physical samples for clinical and technical assessment prior to final award.

Skills & Qualification Requirements

While the tender does not mandate formal professional certifications, successful bidders must demonstrate operational and administrative competencies sufficient to execute a regulated medical supply contract. Key requirements include:

• Supply Chain & Logistics Capability: Ability to manage inventory, coordinate timely delivery, and handle packaging that prevents damage or deterioration during transit.
• Regulatory & Financial Compliance: Active registration on the Central Suppliers Database (CSD), valid tax clearance status, and accurate completion of mandatory returnable documents (SBD forms, preference claim certificates).
• Socio-Economic Alignment: Enterprises seeking preference points must demonstrate at least fifty-one percent Black ownership, supported by verified documentation.
• Administrative Rigour: Capacity to navigate a strict four-stage evaluation process without procedural errors that could trigger disqualification.

Notable Terms & Conditions

The tender utilises several structured procurement mechanisms that require careful attention:

• 80/20 Preferential Procurement System: Points are allocated based on an 80/20 model, where eighty points are awarded for competitive pricing and twenty points for specific socio-economic goals (primarily Black ownership). This system ensures value for money while advancing transformation targets.
• Four-Stage Evaluation Process: Quotations undergo sequential screening: administrative compliance, specification adherence, objective sample verification, and final price/preference scoring. Failure at any stage results in immediate disqualification.
• Delay Penalties: Late deliveries incur financial deductions calculated at the prevailing prime interest rate per day until actual delivery or performance is completed.
• Warranty Obligations: Suppliers warrant that goods are free from design, material, or workmanship defects. Coverage remains valid for twelve months post-delivery or eighteen months post-shipment, whichever expires first.
• Anti-Collusion & Termination Clauses: The department reserves the right to terminate contracts for default, fraud, or insolvency. Violations may result in ten-year restrictions from future public sector engagements and referral to competition authorities.