Objectives

The primary objective is to procure durable, certified safety footwear for uniform use by personnel operating in forensic pathology, law enforcement, and outdoor healthcare environments within the Umkhanyakude Health Sub-District. The procurement aims to ensure staff protection against industrial hazards while maintaining compliance with national and international safety standards.

Scope

The tender covers a one-time supply and delivery of thirty pairs of black safety lace-up boots across sizes five to eleven. Delivery must be completed at the designated health sub-district office, with all transport costs included in the quoted price. The contract operates on a single-cycle basis with a ninety-day quotation validity period. Suppliers must guarantee that all supplied items are brand new, have a minimum remaining shelf life of six months, and are free from defects or second-hand wear.

Technical Requirements

• Construction & Materials: Genuine Aurora leather uppers, oil and fuel resistant, featuring a side zipper, breathable water-resistant fabric, moisture-wicking lining, EVA midsole, steel shank, carbon rubber outsole, composite safety toe cap, and shock-absorbing heel cell.
• Safety Standards: Must comply with EN ISO 20345:2011 or EN ISO 20347:2012, with standards visibly marked on the tongue label. Must also adhere to EC Directive 89/686/EC for personal protective equipment and relevant SABS/European norms.
• Quality & Warranty: Goods must be new, unused, and incorporate recent design improvements. A twelve-month warranty covers defects in materials, workmanship, or design. Expired or refurbished products are strictly prohibited.
• Local Content: Full compliance with the 100% local content requirement for the Textile, Clothing, Leather and Footwear sector.
• Sample Verification: Physical samples from top-scoring bidders are mandatory prior to contract award. Non-compliant samples result in immediate disqualification.

Skills & Capacity Requirements

As a goods-supply tender, specific personnel certifications are not mandated. Instead, suppliers must demonstrate robust administrative and logistical capacity, including active Central Supplier Database (CSD) registration, valid SARS tax clearance, updated CIPC documentation, and verified B-BBEE status. Suppliers must possess reliable inventory management systems to prevent stock expiration, efficient distribution networks for timely delivery, and financial stability to honor warranty obligations, process tax invoices, and manage contract compliance over the twelve-month warranty period.

Key Terms & Unusual Conditions

• 80/20 Preference Point System: Evaluation weights price competitiveness at eighty points and socio-economic transformation goals at twenty points.
• Disability Ownership Preference: Twenty points are allocated to enterprises at least fifty-one percent owned by Black Persons with Disabilities, requiring verified medical certificates or SASSA disability documentation.
• Anti-Collusion & Cover-Quoting: Submitting multiple bids through affiliated entities constitutes fraud, resulting in immediate disqualification and potential criminal prosecution.
• Sample-Based Award Process: Unlike standard tenders, final award depends on physical sample verification. Top-scoring bidders must submit samples upon request; failure to do so invalidates the bid.
• Penalty & Restriction Clauses: Delayed deliveries incur daily penalties calculated at the prime interest rate. Persistent default may trigger contract termination and a ten-year prohibition from public sector procurement.