Objectives

The primary objective is to appoint a qualified service provider to deliver structured firearms training focused on competency development and compliance with Regulation 21 of the Firearms Control Act for Stellenbosch Municipality personnel. The programme aims to equip learners with the theoretical knowledge and practical skills required to safely handle, operate, and regulate various firearms in accordance with national norms and standards.

Scope of Work

• Deliver training services up to June 2027, scheduled according to municipal operational needs, budget availability, and viability.
• Cover seven specified unit standards, including knowledge of the Firearms Control Act 2000 and practical handling/use of handguns, shotguns, and rifles (including business-purpose applications).
• Provide end-to-end training management: facilitation, Portfolio of Evidence (POE) building support, POE collection, formative and summative assessments, moderation, verification coordination, and certification processing.
• Issue hard copy certificates of competence or attendance while awaiting official certificates from the relevant quality assurance body.
• Utilise an accredited shooting range venue within the Cape Town area. The municipality will supply firearms and specify ammunition quantities per training type.
• Submit monthly progress reports per learner and maintain continuous compliance with municipal supply chain and contractual requirements.

Technical Requirements

• Valid company accreditation from a recognised quality assurance body (e.g., SETA, QCTO, or CHE) covering the specific training programmes for the contract duration.
• Submission of accreditation certificates and detailed letters outlining covered qualifications and accreditation validity periods.
• Appointment of a lead facilitator with documented proof of minimum two years’ experience in delivering relevant firearms training.
• One verifiable client reference for prior similar training services, completed using the municipality’s official reference confirmation form.
• Firm pricing inclusive of VAT, covering re-assessments, facilitation, POE support, assessment, moderation, verification, certification, travel, accommodation, printing, and hard copy certificate delivery.
• Complete submission of all mandatory compliance documentation: Central Supplier Database (CSD) registration, Tax Compliance Status, original B-BBEE sworn affidavit or verified certificate, declaration of past supply chain management practices, independent bid determination certificate, and proof of no outstanding municipal debts.

Skills Requirements

• Facilitators must demonstrate subject-matter expertise in firearms safety, operational handling, and regulatory compliance frameworks.
• Proven capability to coordinate and monitor verification processes with external quality assurance bodies and manage learner registration on national learner record databases.
• Strong instructional and mentoring competencies to guide learners through POE compilation, competency assessments, and portfolio submissions.
• Ability to manage administrative workflows for statements of results, certification issuance, and reporting.
• Working knowledge of Occupational Health and Safety standards specific to live-fire training environments and risk mitigation protocols.

Notes on Unusual or Complicated Terms

• Regulation 21: Refers to specific provisions under the South African Firearms Control Act that govern practice shooting requirements, competency benchmarks, range standards, and administrative procedures for firearm licence applicants and holders.
• Portfolio of Evidence (POE): A formalised collection of work samples, assessments, reflective records, and supervisor testimonials used in South Africa’s vocational training framework to prove that a learner has met prescribed unit standards.
• 80/20 Preference Points System: A municipal procurement evaluation model allocating 80 points to competitive pricing and 20 points to Broad-Based Black Economic Empowerment (B-BBEE) status levels and supplier locality within the municipal boundaries.