Fq/sm 2/27: Supply After Hours Meals to Stellenbosch Municipal Employees (essential Services) for the Period 1 July 2026 – 30 June 2027)

FQ/SM 2/27

See details below or the tender documentation

2026-06-12 08:00

Stellenbosch Municipality

Catering Services, Food and Beverage Supplies, Supply and Delivery

Stellenbosch, Western Cape

Stellenbosch Municipality

Stellenbosch Municipality Tenders

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FQ/SM 2/27: SUPPLY AFTER HOURS MEALS TO STELLENBOSCH MUNICIPAL EMPLOYEES (ESSENTIAL SERVICES) FOR THE PERIOD 1 JULY 2026 – 30 JUNE 2027)

YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF STELLENBOSCH MUNICIPALITY

REQUEST FOR FORMAL QUOTATION NUMBER: 2/27

REQUEST QUOTATION DESCRIPTION: SUPPLY AFTER HOURS MEALS TO STELLENBOSCH MUNICIPAL EMPLOYEES (ESSENTIAL SERVICES) FOR THE PERIOD 1 JULY 2026 – 30 JUNE 2027)

CLOSING DATE:  12 JUNE 2026

TIME: 14:00

Bid documents can be obtained from the Supply Chain Management Unit, 1ST floor, Plein Street , Stellenbosch 08h00 and 15:00. A non-refundable fee of R50-00 is payable to Stellenbosch Municipality. Alternatively, the bid documents can be downloaded from our website at www.stellenbosch.gov.za by following the Supply Chain Management link.

Enquiries can be directed as follows:

Type of enquiry Contact person Tel no Email address
Bidding procedures and documents Astrid Luyt

 

021 808 8511 [email protected]
Technical enquiries Silvia Pretorius 021 808 8261  

[email protected]


Tender Summary

Objectives

The primary objective of this tender is to appoint a service provider to supply after-hours meals to Stellenbosch Municipal employees engaged in essential services during the period from 1 July 2026 to 30 June 2027. The service aims to ensure that employees working outside regular hours have access to suitable meals, supporting their operational needs during emergency and after-hours duties.

Scope

The scope of the tender includes:

  • Provision of takeaway emergency meals for municipal employees rendering essential services.
  • Service coverage from 1 July 2026 to 30 June 2027.
  • Meals must be supplied during after-hours, including weekends and public holidays, excluding Fire Services unless specified.
  • The service provider must adhere to the specified guidelines, including meal cost not exceeding R80.00 per person per meal.
  • The service encompasses all employees required to render emergency services as per municipal directives.

Technical Requirements

The technical specifications for the service include:

  • Provision of high-quality, nutritious takeaway meals suitable for emergency service personnel.
  • Meals must be delivered promptly during designated after-hours periods.
  • Compliance with the municipal technical specifications and general conditions of contract.
  • Submission of references demonstrating previous experience in similar service delivery, with a minimum contract value of R300,000.
  • Adherence to health and safety standards, and proper packaging for takeaway meals.
  • Completion of all required documentation, including technical compliance forms and reference checks.

Skills Requirements

The successful bidder must possess:

  • Proven experience in supplying catering or takeaway meals to large organizations or municipal entities.
  • Capability to deliver meals consistently during after-hours, including weekends and public holidays.
  • Strong logistical and operational capacity to manage timely delivery and quality control.
  • Knowledge of health and safety regulations related to food handling and delivery.
  • Ability to provide references and evidence of previous similar service contracts.
  • Qualified personnel with expertise in food service management and delivery logistics.
This summary is AI generated. Download the tender documents for all the information.

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