Objectives

The primary objective of this tender is to secure a competent service provider for the temporary hiring and delivery of a robust solid handling pump. The equipment will be deployed by Stellenbosch Municipality to manage the effective pumping of high-viscosity liquids, sludge, and heavily debris-laden water at the Jonkershoek Weir facility.

Scope of Work

The successful bidder will be responsible for supplying, delivering, positioning, and subsequently removing the pump and associated accessories from the designated site. The service covers operations at Jonkershoek Weir and potentially other municipal locations as required. The contract period aligns with the 2026/2027 financial year. The municipality retains the right to adjust the scope or quantity within a predetermined budget threshold. All operational costs, including delivery, positioning, removal, and maintenance, must be incorporated into the quoted daily rate.

Technical Requirements

• Equipment must be a Selwood Solids Handling Pump or an equally approved alternative.
• The unit must be diesel-powered, supplied on a skid, and accompanied by a 150mm suction hose measuring 12 metres in length.
• The client will supply all necessary fuel for operation.
• Bidders must demonstrate strict compliance with all minimum specifications; any deviations require written justification and may adversely affect evaluation scores.
• Pre-qualification documentation must include verifiable proof of maintenance capabilities, guaranteed response times, in-house technical expertise, and confirmed spare parts inventory.
• Contractors must submit valid references for comparable past contracts and sign an indemnity agreement assuming full liability for operational damages, injuries, or losses in accordance with occupational health and safety legislation. Comprehensive insurance coverage is mandatory.

Skills Requirements

• Proven in-house technical expertise specifically tailored to the maintenance and repair of the specified solid handling pump model.
• Operational capacity to execute emergency repairs or provide immediate pump replacements within a strict 24-hour window following any breakdown or fault that impedes functionality.
• Demonstrated logistical competence in transporting, positioning, and retrieving heavy industrial pumping equipment across municipal sites.
• Administrative proficiency in managing compliance documentation, pricing schedules, and preference point claims under municipal procurement frameworks.

Notes on Unusual or Complicated Terms

• Solid Handling Pump: A specialized industrial pump engineered to transport fluids containing significant amounts of solids, sludge, or abrasive debris without clogging or suffering mechanical failure. It differs from standard centrifugal pumps by utilizing open impellers and larger flow passages.
• 80/20 Preference Points System: A South African public procurement evaluation method where 80 points are allocated based on competitive pricing, and 20 points are distributed according to Broad-Based Black Economic Empowerment (B-BBEE) status levels and supplier locality within the municipal area.
• Indemnity and OHS Compliance: The contractor must legally shield the municipality from claims arising from operational incidents. This requires adherence to the Occupational Health and Safety Act, meaning the service provider assumes full responsibility for workplace safety, equipment integrity, and third-party liabilities during the contract term.