Tender Summary

Objectives

The primary objective is to procure eight (8) bar fridges and eight (8) microwave ovens for Harry Gwala Regional Hospital. The fridges are designated for storing patient medication and food, while the microwaves are intended for staff meal preparation to optimise break times. The procurement also aims to advance socio-economic transformation by applying preferential procurement policies, specifically reserving points for enterprises owned by Black persons with disabilities.

Scope

This is a once-off supply contract for goods. The successful bidder will deliver all items directly to the specified hospital facility. The scope includes sourcing, transporting, and delivering compliant appliances, incorporating all delivery costs into the quoted price, providing a standard manufacturer's warranty, and fulfilling all administrative, financial, and statutory documentation requirements mandated by the provincial health department. The quotation validity period is ninety days, and the contract is executed as a single delivery event.

Technical Requirements

• Bar Fridges: Must be white, 130-litre capacity, equipped with an adjustable thermostat, built-in freezer, sealed crisper, and an interior light that activates upon door opening. Units must be designed for safe and straightforward operation.
• Microwaves: Must have a 19-litre capacity, manual operation, and two control dials (timer and temperature). The temperature dial must offer four settings: Defrost, Low, Medium, and High. The appliance must feature an audible alert when the timer expires, a three-metre SANS colour-coded power cable, and operate on a 220-volt, 50Hz AC supply with a SANS-approved 15-amp plug secured by two screws.
• General Standards: All items must be brand new, unused, and free from manufacturing defects. Products must comply with relevant South African National Standards (SANS/SABS). Expired or second-hand goods are strictly prohibited. All supplied items must remain valid for a minimum of six months upon delivery. Packaging must prevent damage during transit. A twelve-month warranty from the date of acceptance at the destination is mandatory.

Skills Requirements

No advanced technical or specialised professional skills are explicitly required. Suppliers must demonstrate standard commercial capability to source, package, and deliver compliant household appliances to a healthcare environment. Essential competencies include accurate cost calculation, strict adherence to delivery schedules, proper handling of public sector procurement documentation (tax clearance, Central Supplier Database registration, and statutory declarations), and readiness to provide basic incidental services such as on-site placement or commissioning if requested.

Key Terms and Unusual Conditions

• 80/20 Preference Point System: Evaluation allocates 80 points based on price competitiveness and 20 points for specific socio-economic goals, primarily disability ownership. Bidders must submit verified proof to claim these points.
• Sample Submission Clause: Up to three highest-scoring bidders may be formally requested to submit physical product samples for objective verification before final contract award. Failure to provide samples when requested may impact ranking.
• Anti-Cover Quoting Policy: Submitting multiple quotations under different company names for the same bid is strictly prohibited. Verification systems will detect overlapping entities, resulting in immediate disqualification for corruption and acquisition fraud.
• Penalties and Termination: Late delivery incurs daily financial penalties calculated at the prevailing prime interest rate. Persistent non-performance, breach of contract terms, or fraudulent practices may lead to contract termination and a restriction from conducting business with the public sector for up to ten years.