Objectives

The primary objective of this quotation is to secure a reliable supplier for essential temperature monitoring equipment to ensure safe vaccine storage and accurate environmental tracking at the Hlengisizwe Community Health Centre under the KwaZulu-Natal Department of Health.

Scope

The procurement covers the supply and delivery of 43 units to the designated health facility. The requirement is divided into two categories:

• Fridge Tag Thermometers: 13 units
• Wall-Mounted Digital Thermometers: 30 units

All goods must be delivered to the prescribed destination, with delivery costs fully incorporated into the quoted price. The arrangement is a one-off supply with no ongoing service contract period.

Technical Requirements

Bidders must adhere to strict product specifications and quality standards:

• Fridge Tag Thermometers: Must operate as electric data loggers specifically calibrated for vaccine temperature monitoring. Required operating range is 2°C to 8°C, with standard physical dimensions matching the referenced specification images.
• Wall-Mounted Thermometers: Must be digital indoor units suitable for ambient temperature monitoring, conforming to the provided visual and functional references.
• Quality & Compliance: All items must be brand new, unused, and represent the most recent market models. Products must comply with applicable South African National Standards (SANS/SABS).
• Warranty: A minimum twelve-month warranty from the date of delivery and acceptance is mandatory, covering defects in design, materials, or workmanship.
• Product Validity: Supplied products must remain commercially valid for a minimum of six months post-delivery. Second-hand or excluded products are strictly prohibited.

Skills Requirements

No specialized technical skills, installation services, calibration, or training are required. This is a pure goods supply quotation. Bidders are expected to demonstrate standard commercial competencies, including inventory management, logistics coordination, invoicing, and after-sales warranty administration.

Explanation of Key Procurement Terms

The tender incorporates standard South African public sector procurement frameworks with specific operational conditions:

• 80/20 Preference Point System: Evaluation uses an 80-point price criterion and 20-point specific goal criterion. Full points for the specific goal are awarded exclusively to enterprises at least 51% owned by Black people. Claiming these points requires a valid B-BBEE certificate or sworn affidavit.
• Central Suppliers Database (CSD) & Tax Compliance: Bidders must be registered on the national CSD portal and maintain a valid SARS tax clearance status. Failure to validate these credentials results in automatic disqualification.
• Disclosure of Interest (SBD4): Bidders must formally declare any personal, familial, or business relationships with employees across the entire KwaZulu-Natal Department of Health. Undisclosed conflicts lead to immediate disqualification for false declaration.
• Performance Penalties & Restrictions: Late deliveries incur daily financial penalties calculated at the prevailing prime interest rate. The procuring authority reserves the right to terminate contracts for default, purchase substitute goods at the supplier's cost, and impose restriction penalties banning non-compliant suppliers from the public sector for up to ten years.