Tender Summary: Fuel for Schoonoord and Nebo

Objectives

The primary objective is to appoint a qualified service provider to supply and deliver essential fuel and lubricants to support diesel engine pumps in the Schoonoord and Nebo areas, in strict compliance with the Sekhukhune District Municipality’s supply chain management policy.

Scope

The procurement covers the supply and delivery of the following items:

• 10 units of 210-litre Diesel 50PPM
• 8 units of 5-litre Diesel Engine Oil
• 1 unit of 210-litre Petrol

Bidders must ensure timely delivery to the specified municipal locations. Quotations must be submitted in sealed, properly marked envelopes to the designated municipal collection point by the stipulated deadline. No compulsory briefing sessions will be conducted.

Technical Requirements

Submissions must adhere strictly to the following technical and administrative conditions:

• All quotation documents must be fully completed, priced, and initialed on every page.
• Compulsory returnable documents include: Tax Compliance Status PIN or Clearance Certificate, valid company registration documents, original certified director ID copies (not older than three months), and proof of municipal rates and taxes (or lease agreements with landlord proof).
• Municipalities require signed MBD 4, MBD 8, MBD 9, and MBD 6.1 forms alongside the quotation.
• A Central Supplier Database (CSD) summary report must be attached.
• Any alterations to the submission must be formally signed, not merely initialed.
• Only physical submissions are accepted; telegraphic, facsimile, emailed, or copied bids will be disqualified.
• Late submissions will not be considered.

Skills Requirements

While specific technical certifications are not explicitly mandated, successful bidders must demonstrate:

• Operational capability to safely store, transport, and deliver petroleum products and industrial lubricants in compliance with safety and environmental regulations.
• Administrative proficiency to accurately complete municipal procurement documentation and maintain ongoing tax and regulatory compliance.
• Financial and logistical stability to fulfill delivery commitments within the required timeframe.

Explanation of Unusual or Complicated Terms

• Diesel 50PPM: Refers to ultra-low sulphur diesel containing a maximum of 50 parts per million of sulphur, designed to reduce emissions and protect modern engine components.
• MBD Forms: Standard South African municipal bid documents. MBD 4 outlines bidding procedures, MBD 8 is a declaration of interest, MBD 9 certifies compliance with labour legislation, and MBD 6.1 applies to preferential procurement scoring.
• CSD Summary Report: An official verification document from the National Treasury’s Central Supplier Database confirming a company’s registration status and compliance history.
• HDI Preference Points: Demographic-based procurement incentives aligned with Broad-Based Black Economic Empowerment (B-BBEE) policies, allocating points for black ownership, women-owned enterprises, disability ownership, youth participation, and local business presence.