Objectives

The primary objective of this tender is to procure professional rodent control and fumigation services for the Mthatha Magistrate Office. The goal is to eradicate existing rat infestations, implement preventive measures, and maintain a hygienic, compliant, and safe working environment for all occupants while adhering to national occupational health and safety standards.

Scope of Work

• Application of tracking powders and safety rodent baits in designated high-activity zones.
• Supply, installation, and secure placement of weatherproof bait stations and rat traps across strategic office, cell, and kitchen areas.
• Fumigation of occupied spaces using chemicals explicitly deemed safe for human exposure.
• Post-treatment operations including removal of accessible tracking powder, sanitary collection and disposal of deceased rodents, and proper containment of expired or unused poisons.
• Ongoing maintenance, inspection, and refilling of bait stations throughout the contract duration.
• Meticulous record-keeping of all pesticide applications, stock usage, and disposal activities.

Technical Requirements

• Tracking powders must be applied only to dry, non-pervious surfaces in secluded runways, ensuring complete protection from children, pets, and domestic animals.
• Strict prohibition against placing toxic substances near ventilation ducts, food storage, or food preparation surfaces.
• Full compliance with the Occupational Health and Safety Act (Act 85 of 1993) regarding chemical handling, personal protective equipment, and site safety.
• Use of commensal rodent poison and human-safe fumigation agents exclusively.
• All pricing must be fully inclusive of labour, materials, equipment installation, chemical procurement, health and safety compliance, and waste disposal.
• Submission of verifiable proof of registration as a pest controller from a recognised accredited institution.

Skills and Qualification Requirements

• Valid legal registration as a certified pest controller from an accredited body.
• Mandatory registration on the National Treasury Central Supplier Database (CSD) with active Tax Compliance Status (TCS) or SARS PIN.
• Submission of a SANAS-accredited B-BBEE certificate or a sworn affidavit proving ownership demographics for preferential scoring.
• Board resolution formally authorising a specific individual to sign the bid, contract, and related correspondence.
• Completed Bidder Disclosure Form confirming independence, absence of collusive practices, and no undisclosed conflicts of interest or state employment ties.
• Documented track record of current and previous relevant pest control or facility management contracts.

Explanation of Unusual or Complicated Terms

• PPPFA 80/20 Preference Point System: A South African procurement evaluation model where 80 points are allocated for competitive pricing and 20 points for socio-economic transformation goals. Points are granted for verified black ownership (general, women, youth, or persons with disabilities) and local municipal presence.
• CSD Registration: A mandatory National Treasury database where suppliers register business details, banking information, and tax compliance status to streamline government procurement verification.
• Performance Security: A financial guarantee (typically a bank guarantee or cash deposit) required within 30 days of contract award to protect the state against contractor default or non-performance.
• GCC (General Conditions of Contract): Standardised government contractual clauses that govern delivery timelines, warranty periods, penalty calculations for delays, dispute resolution mechanisms, and termination rights.