Objectives

The primary objective is to secure a reliable service provider for the timely supply and delivery of high-quality G5 crushed stone gravel to support municipal infrastructure projects, specifically within the roads and stormwater maintenance programmes.

Scope

The tender encompasses the complete procurement cycle for 230 tonnes of G5 gravel. This includes sourcing, crushing, quality control, transportation, and final handover at the designated municipal depot. Suppliers are required to coordinate delivery schedules in advance and verify material specifications prior to dispatch. The quoted pricing must remain valid for 120 days. The municipality retains full discretion to evaluate bids based on value for money, technical capability, and regulatory compliance, and reserves the right to accept partial quantities or reject any submission without providing reasons.

Technical Requirements

• Material Specification: Well-graded natural gravel, crushed rock G5.
• Maximum Particle Size: 63 mm.
• Liquid Limit (LL): Maximum 30.
• Plasticity Index (PI): Maximum 10.
• Quantity Required: 230 tonnes.
• Submission Format: Bids must be completed on official municipal forms, signed, stamped, and physically deposited in the designated tender box before the stipulated closing date and time. Late submissions will be automatically disqualified.
• Contractual Framework: All deliveries and transactions are governed by the General Conditions of Contract (GCC) and applicable municipal special conditions.

Skills and Compliance Requirements

• Mandatory registration on the Central Suppliers Database (CSD).
• Valid Tax Compliance Status (TCS PIN) or active CSD number.
• Current Broad-Based Black Economic Empowerment (B-BBEE) verification certificate to qualify for preferential procurement scoring.
• Supporting documentation: company registration certificates, certified identification copies of directors, VAT registration certificate (if applicable), proof of residence, and verifiable trade references.
• Completion of all prescribed Municipal Bidding Documents (MBD), including declarations of interest, past supply chain management conduct, and independent bid determination.
• Demonstrated operational capacity, financial stability, and logistical capability to execute the contract within agreed timelines.

Unusual or Complicated Terms and Specifications

• G5 Aggregate Classification: G5 is a nationally recognised road construction standard for sub-base layers. The strict limits on Liquid Limit (≤30) and Plasticity Index (≤10) ensure the crushed stone contains minimal fine clay particles, preventing moisture retention, swelling, and structural failure under vehicular loads.
• 90/10 Preference Point System: Bid evaluation allocates 90 points to price competitiveness and 10 points to socio-economic transformation goals. Points are awarded based on ownership demographics (100% or 51% Black ownership) and geographic proximity of the enterprise to the municipality, district, or province.
• General Conditions of Contract (GCC): Standardised national procurement terms detailing delivery obligations, inspection and testing rights, a 12-month warranty period, daily penalty calculations for late delivery, dispute resolution pathways (mediation followed by court proceedings), and termination clauses for default, fraud, or insolvency.
• MBD Compliance Framework: Mandatory submission of anti-collusion, conflict-of-interest, and tender defaulter declaration forms ensures alignment with the Preferential Procurement Policy Framework Act, Competition Act, and Public Finance Management legislation.