Objectives

The primary objective is to procure durable, compliant hardware supplies to secure cleaning material storage areas at Dr Pixley Ka Isaka Seme Memorial Hospital. The procurement aims to prevent theft, reduce inventory loss, and ensure uninterrupted maintenance operations through reliable locking and fastening solutions.

Scope

The tender covers the supply and delivery of specific galvanised hardware items to the designated hospital facility. The scope encompasses:

• 100 units of 150mm galvanised pad bolts
• 100 units of tri-cycle brass padlocks (50mm length × 15mm width × 75mm height)
• 600 units of 4486 M6 hex zinc-plated nuts
• 600 units of washers compatible with 6×75mm hex set screws
• 600 units of 4145 hex set screws (6×75mm)

All items must be delivered to the prescribed hospital location, with freight and handling costs fully inclusive in the quoted price. The quotation remains valid for 90 days from the closing date.

Technical Requirements

Bidders must satisfy the following technical, quality, and compliance standards:

• Standards Compliance: All goods must meet approved South African National Standards (SANS/SABS). Proof of SABS/SANS approval is mandatory.
• Product Condition: Supplies must be brand new, unused, and free from manufacturing defects. Second-hand or expired products are strictly prohibited. All items must retain a minimum validity period of six months upon delivery.
• Documentation: A detailed product brochure must be submitted alongside the quotation. Bidders must provide either proof of prior delivery experience (order and delivery notes from public or private facilities) or a financial statement showing a balance equivalent to at least 40% of the quoted value.
• Regulatory & Administrative Compliance: Mandatory registration on the Central Suppliers Database (CSD) is required. Tax compliance must be verified via SARS. A South African Health Products Regulatory Authority (SAHPRA) licence is listed as a compulsory requirement; while typically applicable to medical devices, bidders must address its relevance or provide exemption justification.
• Pricing Structure: Only firm, all-inclusive prices (inclusive of VAT where applicable) will be evaluated. Prices must remain fixed for the duration of the contract.

Skills Requirements

No specialised technical or artisanal skills are explicitly mandated. The evaluation focuses on operational and administrative capacity, including:

• Logistical capability to source, package, and deliver hardware within stipulated timeframes.
• Financial stability sufficient to execute the contract, demonstrated through acceptable balance sheets or verifiable delivery history.
• Administrative proficiency to accurately complete all mandatory returnable documents, including bidder disclosure, preference point claims, and tax compliance forms.

Notes on Unusual or Complicated Terms

• 80/20 Preference Point System: Evaluation allocates 80 points based on competitive pricing and 20 points for specific socio-economic goals. Full points are awarded to enterprises operating within the Inanda, Ntuzuma, and Kwamashu catchment areas.
• Cover-Quoting Prohibition: Submitting multiple quotations under different company names for the same bid is strictly prohibited. This practice is classified as fraud and results in immediate disqualification.
• Domicilium Citandi et Executandi: A legal term denoting the official address nominated by the bidder for all formal communications, legal notices, and contractual correspondence throughout the agreement lifecycle.
• Audi Alteram Partem: A procedural fairness principle requiring that a supplier be given a reasonable opportunity to respond before any restrictive penalty (e.g., temporary blacklisting) is enforced.