Summary of Tender: Gastrostomy Tube 24Fr

Objectives

The objective of this tender is to procure a supply of gastrostomy feeding tubes (24Fr) for Grey's Hospital, Pietermaritzburg, under the KwaZulu-Natal Province Department of Health. The tubes are intended for enteral feeding of patients. The procurement is a once-off purchase, with a quotation validity period of 90 days.

Scope

The contract requires the supply of 50 units of gastrostomy tubes, each packaged as 1 unit per box. The item is described as a "Gastrostomy tube 24Fr" and must include a 30–60cc catheter tip syringe (not a screw-on type syringe). The tender is for goods only, with delivery to Grey's Hospital, Pietermaritzburg. The contract period is once-off, and the quotation must remain firm for 90 days.

Technical Requirements

• Product specification: Gastrostomy feeding tube, 24 French (Fr) gauge, with a 30–60cc catheter tip syringe. The syringe must be a catheter tip type, not a screw-on type (e.g., "toomy" syringe).
• Packaging: 1 unit per box.
• Quantity: 50 units.
• Compliance: The product must comply with the attached specification and conform to S.A.N.S./S.A.B.S. standards where applicable.
• Product condition: Goods must be new, unused, of current models, and have a minimum shelf life of six months. Expired or second-hand products will not be accepted.
• Delivery: All delivery costs must be included in the quoted price, with delivery to the prescribed destination (Grey's Hospital).
• Pricing: Prices must be firm and include VAT (if the bidder is a VAT vendor). Non-firm prices or those subject to exchange rate variations will not be considered.

Skills and Compliance Requirements

Bidders must meet the following mandatory requirements to be considered responsive:

• Central Supplier Database (CSD): Bidders must be registered on the CSD and have a valid registration reference.
• Tax compliance: A valid tax clearance certificate (SARS PIN) must be submitted. Bidders must also provide a valid VAT registration number if applicable.
• Regulatory licence: A valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the company to manufacture, import, export, or wholesale/distribute medical devices.
• Disclosure forms: Bidders must complete and submit the Bidders Disclosure (SBD 4) form, declaring any relationships with state employees or conflicts of interest.
• Preference points: The tender allocates 20 preference points to companies that are at least 51% Black-owned, in line with the Preferential Procurement Regulations 2022. Proof (e.g., BBBEE certificate or sworn affidavit) must be submitted to claim these points.
• Documentation: All official forms must be completed in full and submitted on the official quotation document (not retyped). Incomplete submissions may be disqualified.

Evaluation Criteria

The tender will be evaluated in four stages:

1. Stage 1 – Administrative compliance: Submission of all mandatory documents (price page, disclosure, GCC, SCC, preference claim form, SAHPRA licence).
2. Stage 2 – Specification compliance: The bidder must confirm that the product meets the attached specification.
3. Stage 3 – Price and preference points: The 80/20 preference system applies (80 points for price, 20 for specific goals).
4. Stage 4 – Sample submission: The top three scoring bidders will be required to submit samples for evaluation. If they fail, the next three will be asked.

Key Conditions

• Late quotations will not be accepted.
• Quotations must be deposited in the tender box at Grey's Hospital before the closing date and time.
• The Department reserves the right to negotiate prices if they are considered excessive.
• Bidders must be aware that false declarations or collusive practices will lead to disqualification and possible restriction from public sector business.