Tender Summary: Gazebo with Sides

Objectives

The primary objective is to procure five branded gazebos with sides to facilitate community outreach programmes at the East Boom Community Health Centre under the KwaZulu-Natal Department of Health.

Scope

• Item: Branded Gazebo with Sides
• Quantity: 5 units
• Contract Duration: One-off supply
• Delivery Location: East Boom Community Health Centre, Pietermaritzburg
• Quotation Validity: 90 days from closing date
• Evaluation Framework: Three-stage process covering administrative compliance, specification adherence, and price/preference scoring

Technical Requirements

• Structure & Dimensions: 3m x 3m aluminium frame with a heavy-duty canvas roof and four detachable side covers.
• Material Specifications: 100% polyester fabric rated at 190 GSM, white in colour, and water-resistant.
• Printing & Branding: Full-colour dye sublimation printing featuring the Department of Health emblem and custom branding for East Boom CHC. Pre-production branding verification may be required.
• Accessories: Each unit must include guide ropes, ground pegs, and a branded carry bag for storage and transport.
• Quality & Condition: Goods must be new, unused, and durable. Second-hand or expired products are strictly prohibited. All items must retain a minimum of six months' validity upon delivery.
• Warranty: Twelve (12) months from delivery and acceptance, or eighteen (18) months from shipment, whichever expires first.
• Pricing & Delivery: All-inclusive delivered pricing covering transportation, handling, and VAT (if applicable). Prices must remain firm throughout the contract period.

Skills Requirements

No specialised technical or professional qualifications are explicitly mandated. Bidders are expected to possess standard commercial and manufacturing capabilities, including:

• Proven ability to source or manufacture compliant outdoor structures meeting precise branding and material specifications.
• Competent supply chain management to ensure timely delivery to the designated health facility.
• Full compliance with South African public procurement regulations, including active Central Suppliers Database (CSD) registration, valid SARS tax clearance, and completion of all mandatory Standard Bid Document (SBD) forms.
• Capacity to submit a valid BBBEE certificate or sworn affidavit to claim preference points for South African ownership.

Key Terms & Unusual Requirements Explained

• Dye Sublimation: A thermal printing technique that converts solid ink into gas, bonding it directly into polyester fibres. This produces vibrant, fade-resistant, and weatherproof graphics that will not crack or peel under outdoor conditions.
• 190 GSM: Stands for Grams per Square Metre, a measure of fabric density. This rating indicates a medium-heavy duty textile suitable for durable outdoor medical and outreach use.
• 80/20 Preference Point System: A South African procurement policy where 80% of evaluation points are awarded based on price competitiveness, and 20% are allocated for specific socio-economic goals (in this instance, promoting South African-owned enterprises).
• SBD Documentation: Standardised government forms required for transparency, tax compliance, conflict-of-interest disclosure, and preference claims. Incomplete or missing SBD submissions result in automatic disqualification.