Tender Summary

Objectives

The primary objective is to appoint a qualified contractor to execute comprehensive building renovation and carpentry works at a municipal facility in Ward 53. The project aims to restore structural integrity, upgrade interior finishes, replace damaged building components, and ensure full compliance with municipal safety, procurement, and socio-economic development standards.

Scope of Work

The contractor will supply and install a wide range of construction and finishing services. Key deliverables include:

• Roofing & Structural Repairs: Dismantle collapsed roof sheeting, trusses, and purlins; repair damaged brickwork; apply plaster and matching paint; install galvanised IBR roof sheets on pine purlins and multinail trusses; and lay aluminium insulation sheeting.
• Rainwater Systems: Install seamless gutters, downpipes, brackets, and PVC fascia boards with all necessary fittings.
• Interior Finishes: Fit a suspended gypsum ceiling on a galvanized steel grid; remove water-damaged flooring and install sound-reducing underlay with click-lock laminate planks; supply and fit aluminium Venetian blinds to specified window dimensions; and install chrome-plated door locksets.
• Painting & Joinery: Prepare and paint internal and external walls, skirting, doors, and frames using specified primer and topcoat systems; replace boardroom and bathroom doors; and install timber dado rails with varnish.
• Site Management: Remove rubble daily, maintain daily staff attendance registers, and hand over the site clean and secure.

Technical Requirements

• Active CIDB Grade 1 (GB) or higher registration is mandatory and subject to verification at scoring.
• All rates must be fully inclusive, valid for a minimum of thirty days, and explicitly include VAT.
• A compulsory ten percent contingency line item must be priced; omission renders the submission non-responsive.
• A comprehensive Health and Safety file is required prior to mobilisation.
• A detailed construction programme with clear commencement and completion dates must be submitted within three days of appointment.
• Working hours are strictly limited to weekdays between 08:00 and 16:00. After-hours or weekend work requires prior Project Manager approval at no additional cost to the municipality.
• No progress payments will be issued; contractors must maintain adequate working capital throughout execution.
• The contractor assumes full financial and operational responsibility for site security and protection of materials.
• Local ward-based labour must be utilised, and Expanded Public Works Programme documentation is required for contracts valued at thirty thousand rand or above.
• Failure to attend the compulsory site meeting or submit required returnable documents results in automatic disqualification.

Skills Requirements

• Proven trade competency in roofing, masonry, ceiling and flooring installations, painting, and carpentry/joinery.
• Ability to interpret technical specifications, conduct accurate site measurements, and source equivalent approved materials.
• Administrative capacity to prepare statutory Health and Safety documentation, develop realistic scheduling timelines, and accurately complete returnable pricing schedules.
• Familiarity with public sector contracting frameworks, municipal procurement compliance, and EPWP reporting protocols.
• Strong site supervision capabilities to manage labour, enforce daily attendance tracking, and maintain strict adherence to municipal working hour and security directives.

Key Terms and Conditions

• 80/20 System: A preferential procurement evaluation model where eighty percent of scoring points are allocated to price competitiveness and twenty percent to Broad-Based Black Economic Empowerment status and specific social goals.
• GP GCC 2010: The General Conditions of Contract for Works by Government Departments, a standard South African public sector legal framework governing contractual rights, obligations, termination procedures, and dispute resolution mechanisms.
• CIDB Grading 1 (GB): An entry-level construction industry classification for general building contractors, indicating baseline capability to undertake smaller-scale municipal projects.
• EPWP Certificates: Formal documentation verifying compliance with the Expanded Public Works Programme, which mandates the employment of local, often unskilled, labour and requires structured reporting upon invoice submission.
• Mandatory Contingency: A fixed ten percent budget allocation reserved for unforeseen site conditions. It must be quoted upfront and is only payable upon explicit Project Manager authorisation; any unspent portion is deducted from the final settlement.