Objectives

The primary objective is to secure a compliant and reliable supplier for the timely provision of municipal water disinfection chemicals. The procurement aims to maintain sanitation infrastructure while adhering to statutory preferential procurement policies, ensuring value for money, and promoting socio-economic transformation through structured evaluation criteria.

Scope

• Supply and delivery of five (5) units of 25kg HTH Granular Chlorine (or approved equivalent).
• Supply and delivery of ten (10) units of 25kg Sanitab Calcium Hypochlorite Tablets (or approved equivalent).
• All deliveries must occur within fourteen (14) days of receiving an official municipal order at the designated storage facility.
• Quotations must remain valid for ninety (90) days from the closing date.
• Delivery costs must be fully incorporated into the quoted unit prices.
• The municipality reserves the right to accept partial quotes, adjust estimated quantities, or reject the lowest bid without obligation.

Technical Requirements

• Products must strictly meet or exceed the specified minimum standards, with manufacturer specification sheets attached to the quotation.
• Any non-conforming items will result in cost recovery from the supplier to achieve compliance.
• Pricing must be itemised per unit, excluding VAT initially, with 15% VAT applied where applicable.
• Suppliers must maintain active registration on the Central Supplier Database (CSD).
• Mandatory submission of completed Municipal Bidding Documents (MBD 4, MBD 6.1, and MBD 9) covering conflict of interest, preference claims, and independent bid determination.
• Proof of Broad-Based Black Economic Empowerment (B-BBEE) status via original/certified certificate or sworn affidavit.
• Detailed proof of locality through recent municipal utility accounts or legally sworn affidavits/lease agreements verifying physical business premises.
• Tax invoices must comply with national VAT legislation to prevent payment delays.
• Late submissions, incorrect packaging markings, or incomplete compulsory forms will result in immediate disqualification.

Skills Requirements

No advanced technical or professional certifications are explicitly mandated. However, suppliers must demonstrate competent supply chain management capabilities, including logistics coordination for reactive chemicals, accurate financial administration, inventory tracking, and strict adherence to public sector procurement compliance frameworks. Familiarity with municipal delivery protocols and basic chemical safety handling is implicitly required to ensure safe and timely fulfillment.

Key Terms & Conditions

• HTH Granular Chlorine & Sanitab Calcium Hypochlorite Tablets: Industrial-grade water disinfectants used for municipal sanitation and pool maintenance. HTH refers to high-test hypochlorite, while Sanitab is a branded calcium hypochlorite formulation. Both are chemically reactive and require controlled storage and transport.
• 80/20 Preference Point System: An evaluation model allocating eighty percent of scoring to price competitiveness and twenty percent to socio-economic goals. Ten points are awarded for B-BBEE compliance levels, and ten points for business locality within the municipality’s jurisdiction.
• MBD Documentation: Standardised municipal bidding templates mandating transparency, anti-collusion declarations, and preference point claims. Failure to submit these invalidates the quotation.
• Locality Verification: Strict proof of physical business address is required to claim locality points. Postal addresses are insufficient; verification relies on recent municipal utility bills or legally sworn affidavits confirming operational premises.