Tender Summary: H26/012ai

Objectives

The primary objective is to procure professional town planning services to enable the development of a new 998-capacity male medium-security correctional facility, including perimeter security fencing and staff housing at the Voorberg Correctional Centre in the Western Cape. The department seeks to ensure strict adherence to municipal zoning laws, spatial planning policies, and national correctional infrastructure standards while securing all necessary planning approvals and regulatory clearances.

Scope

The scope covers end-to-end town and regional planning support for the project, including:

• Site clearance planning and land-use suitability evaluations
• Drafting and lodging development applications, zoning scheme amendments, and consent use requests
• Liaising with municipal planning departments, environmental regulators, and utility authorities
• Monitoring compliance with approved plans and managing conditional approvals throughout construction
• Providing specialist advisory services to align facility design with provincial correctional mandates and safety standards

Technical Requirements

• Functionality Threshold: A minimum score of 60 out of 100 on mandatory functionality criteria is required to advance to price evaluation.
• Supplier Registration: Bidders must be active on the National Treasury Central Supplier Database (CSD).
• Submission Deadline: Tenders close on 13 October 2026 at 11:00 AM.
• Compulsory Clarification Meeting: Mandatory attendance on 29 September 2026 at 11:00 AM at the Voorberg Correctional Centre.
• Evaluation Framework: An 80/20 preference points system applies, weighting 80% on price and 20% on designated group preferences.

Skills Requirements

Technical evaluation is strictly scored across four mandatory categories (100 points total):

• Completed Project Experience (30 points): Verifiable history of successfully delivered town and regional planning projects of similar scale and regulatory complexity.
• Lead Professional Town and Regional Planner (30 points): Certified qualifications and proven experience of a lead planner authorized to direct the project and interface with authorities.
• Supporting Professional Project Team (30 points): Access to supplementary specialists (e.g., environmental planners, legal advisors, infrastructure coordinators) to ensure comprehensive service delivery.
• Financial Credibility (10 points): Documented evidence of financial stability, liquidity, and capacity to sustain contract execution without operational disruption.

Explanation of Unusual or Complicated Terms

• Functionality Criteria: A pre-qualification scoring mechanism used in South African public procurement. Bidders are assessed against mandatory technical and administrative requirements before pricing is considered. Failing to meet the 60% threshold results in immediate disqualification, irrespective of cost advantages.
• 80/20 Preference Points System: A government-mandated evaluation model where 80% of total points are awarded based on bid price competitiveness, and 20% are allocated to promote socio-economic transformation, typically favoring historically disadvantaged groups, black-owned enterprises, women-owned businesses, or local suppliers.
• CSD Registration: The Central Supplier Database is the official national registry for all entities contracting with state organs. Registration confirms tax compliance, business legitimacy, banking details, and other statutory prerequisites, acting as a non-negotiable eligibility gate for government tenders.