Tender Summary: H26/013ai

Objectives

The primary objective is to establish a standing panel of qualified town planning professionals, supported by a multi-disciplinary team, to deliver integrated planning and advisory services to the National Department of Public Works and Infrastructure over a fixed three-year period.

Scope

The contract encompasses the provision of town planning and related professional services across all South African provinces. Bidders may apply for appointment in any province of their choice. The engagement operates on a panel basis, meaning successful suppliers will be placed on an approved roster and receive service requests or task orders from the Department throughout the three-year term, rather than executing a single predefined project.

Technical Requirements

• Functionality Threshold: Bidders must achieve a minimum of 50 out of 100 points on the mandatory functionality criteria to qualify for substantive evaluation.
• Closing Date: All tenders must be submitted by 20 October 2026 at 11:00 AM.
• Mandatory Briefing Attendance: Participation in at least one compulsory briefing session is strictly required before submission. Sessions are scheduled across nine provincial offices between late September and early October 2026.
• Compliance Documentation: Standard public procurement documentation must be completed according to the prescribed format, with all references to "bid/bidder" interpreted as "tender/tenderer."

Skills Requirements

• Formally qualified and registered town planning professionals with demonstrated experience in public sector infrastructure and spatial planning.
• A capable supporting multi-disciplinary team providing complementary expertise in engineering, environmental management, project management, regulatory compliance, and stakeholder liaison.
• Proven ability to navigate provincial and national planning legislation, conduct spatial analyses, and deliver coordinated solutions aligned with national infrastructure development priorities.

Explanation of Unusual or Complicated Terms

• Functionality Criteria: A mandatory pre-qualification scoring system used in South African government procurement. It evaluates basic compliance, capacity, and historical performance. Falling below the 50% threshold results in automatic disqualification, regardless of pricing or technical proposals.
• Panel Appointment: Instead of a single-project award, the Department creates a roster of approved service providers. Work allocation occurs through direct appointments or task orders based on real-time operational needs during the three-year contract duration.
• Multi-Disciplinary Team: Indicates that town planning expertise alone is insufficient. The bidder must demonstrate access to or employ specialists from adjacent fields to ensure holistic project delivery, covering environmental impact assessments, infrastructure coordination, legal/regulatory approvals, and community engagement.