Objectives

The primary objective is to procure high-quality haemostatic medical supplies to support surgical and clinical procedures at Northdale Hospital. The tender aims to secure a reliable supplier capable of delivering sterile, absorbable gelatin sponges that meet strict healthcare standards while adhering to provincial procurement policies and preferential scoring frameworks.

Scope

This is a once-off supply contract for seventy (70) boxes of haemostat sponges, specifically sized at 70 x 50 x 10 mm. Each box must contain ten standard units. Delivery will be made directly to Northdale Hospital in KwaZulu-Natal. The contract covers the supply, delivery, and incidental services related to the goods, with quoted prices remaining valid for ninety days.

Technical Requirements

• Product must be sterile, gelatin-based, and haemostatically absorbable.
• Packaging must contain exactly ten units per box.
• All supplied items must be brand new, unused, and have a minimum shelf life of six months from the date of delivery.
• Goods must conform to applicable South African National Standards (SANS/SABS) where relevant.
• Delivery must occur within the timeframe specified in the accepted quotation.
• Successful bidders may be required to submit physical samples for independent quality verification after initial evaluation.

Skills and Bidder Requirements

• Mandatory registration on the Central Suppliers Database (CSD) with verified status.
• Submission of updated CIPC business registration documents.
• Provision of a valid B-BBEE status verification certificate or sworn affidavit (for EMEs/QSEs).
• Active SARS PIN and tax compliance clearance.
• Completion of all mandatory returnable documents, including SBD 4 (Disclosure of Interest), SBD 6.1 (Preference Points Claim), and official quotation forms.
• Demonstrated operational capacity to fulfill delivery schedules without prior defaults.
• Ability to respond promptly to sample requests and provide performance security if awarded.

Key Terms and Conditions

The tender incorporates several structured procurement mechanisms that require careful compliance:

• 80/20 Preference Point System: Evaluation allocates 80 points based on competitive pricing and 20 points for socio-economic goals, specifically prioritizing South African-owned enterprises. Bidders must submit documentary proof of ownership to claim these points; failure to do so results in zero points for this category but does not automatically disqualify the bid.
• Performance Security: Awarded suppliers must furnish a bank guarantee, irrevocable letter of credit, or certified cheque within thirty days of notification. This financial instrument secures contractual obligations and compensates the purchaser for losses resulting from non-performance.
• Sample Verification Process: After initial scoring, the top three bidders will be invited to submit physical product samples. Failure to provide compliant samples results in disqualification. This step ensures real-world product quality matches documented specifications before final award.
• Strict Administrative Stages: The evaluation follows five mandatory compliance stages. Missing any required document or failing checks at any stage leads to immediate disqualification without progression to price or technical evaluation.
• Penalties and Restrictions: Late deliveries incur daily penalties calculated at the current prime interest rate. Engaging in cover-quoting (multiple companies bidding for the same opportunity) or submitting false declarations results in disqualification and potential restriction from public sector contracts for up to ten years.