Objectives

The primary objective is to procure a reliable, once-off supply of haemoglobin test strips compatible with the VivaDiag portable haemoglobin meter for Murchison Hospital. The procurement seeks to maintain uninterrupted diagnostic testing capacity while complying with provincial health supply chain protocols and national preferential procurement legislation.

Scope

• Item: Haemoglobin test strips for use with the VivaDiag portable HB meter.
• Quantity: 500 boxes.
• Packaging: 50 test strips per box.
• Delivery Destination: Murchison Hospital, N2 Main Harding Road, Port Shepstone.
• Contract Duration: Once-off delivery.
• Quotation Validity: 90 days from closing date.
• Evaluation Model: 80/20 preference point system (80 points for price, 20 points for specific socio-economic goals).

Technical Requirements

• Product Specifications: Strips must be intended for in vitro diagnostic use, specifically calibrated for the VivaDiag portable HB meter. Each box must include 50 strips, a calibration code chip, and a package insert. Packaging must clearly display manufacturing and expiry dates.
• Shelf Life: All delivered units must retain a minimum of 12 months validity from the date of delivery.
• Quality Assurance: Products must meet nationally recognised tested and approved quality standards for medical diagnostics.
• Regulatory Documentation: Bidders must submit a valid SAHPRA licence authorising the manufacture, wholesale, or distribution of medical devices.
• Mandatory Forms: Fully completed official quotation documents, SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preference Points Claim Form), signed specification annexure, and updated CIPC registration documents.
• Warranty & Penalties: Goods must be new and defect-free. A 12-month warranty applies post-delivery. Late deliveries incur daily financial penalties calculated at the prevailing prime interest rate.

Skills & Compliance Requirements

• Regulatory Navigation: Demonstrated capability to comply with SAHPRA medical device regulations and Department of Health procurement directives.
• Logistics & Supply Chain Management: Proven ability to handle, store, and transport regulated medical consumables within strict delivery windows.
• Administrative & Financial Competence: Proficiency in preparing compliant quotations, calculating inclusive pricing (VAT and delivery), and maintaining active tax clearance status.
• Socio-Economic Qualification: To secure the full 20 preference points, bidders must provide verifiable documentation (CIPC certificate or sworn affidavit) confirming at least 51% Black ownership.

Explanation of Unusual or Complicated Terms

• VivaDiag Portable HB Meter: A handheld clinical device used to measure haemoglobin levels in whole blood. The accompanying test strips are proprietary chemical reagents that require a specific code chip for meter calibration to ensure accurate, patient-safe readings.
• SAHPRA Licence: Mandatory regulatory approval from South Africa’s health products authority, certifying that medical devices meet stringent safety, efficacy, and quality standards before legal distribution in the healthcare sector.
• 80/20 Preference Point System: A South African public procurement scoring framework where 80 points are awarded based on price competitiveness and 20 points are reserved for designated transformation goals, specifically black ownership in this tender.
• CSD Registration: The Central Suppliers Database is the National Treasury’s mandatory registry for all entities contracting with the South African government. Active verification on the CSD is a non-negotiable compliance prerequisite.