Tender Summary: Hb Mission Strips

Objectives

The primary objective is to procure reliable Haemoglobin (Hb) test strips for clinical diagnostics at Addington Hospital and the Beat Street Clinic under the KwaZulu-Natal Department of Health. The supply supports accurate patient screening and ongoing monitoring of blood Haemoglobin levels to maintain standard healthcare delivery.

Scope

The procurement covers the supply and delivery of 30 boxes of Mission HB Strips, with each box containing 100 strips. All goods must be delivered directly to the Receiving and Dispatch Department at Addington Hospital. Quoted prices must remain firm for a validity period of 90 days. Supplied products must be brand new, unused, and retain a minimum shelf life of six months from the date of delivery. The estimated contract value falls within the R1,000,000 quotation threshold.

Technical Requirements

• Clinical & Quality Standards: Products must comply with relevant SABS/SANS specifications and demonstrate acceptable performance regarding methemoglobin interference and result turnaround times.
• Regulatory Approval: Suppliers must present a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) explicitly authorising the manufacture, wholesale, or distribution of medical devices.
• Physical Sample Submission: A physical sample is mandatory for technical evaluation. The sample will be tested against the end-user specification; failure to secure approval results in immediate disqualification.
• Packaging & Insurance: Goods must be packaged to withstand transit risks, fully insured against loss or damage, and delivered to the designated hospital depot.
• Warranty Period: A minimum twelve-month warranty applies from delivery and acceptance, or eighteen months from shipment, covering defects in design, materials, or workmanship under normal clinical use.

Skills & Experience Requirements

• Proven Healthcare Delivery Experience: Bidders must provide evidence of at least one prior successful supply to a public or private health facility, supported by a valid purchase order and signed delivery note.
• Risk & Default Screening: Bidders with a documented history of unexplained delivery failures will be treated as non-compliant and excluded from evaluation.
• Administrative & Financial Compliance: Mandatory submission includes a valid Central Supplier Database (CSD) full report, SARS PIN for tax clearance verification, updated CIPC registration documents, and a valid B-BBEE status certificate or sworn affidavit.
• Ownership Documentation: To qualify for preference points, bidders must submit ID copies, utility bills, or ward councillor letters verifying business location and confirming South African ownership structure.

Key Terms & Unusual Requirements

• 80/20 Preference Point System: A standard South African procurement scoring model where 80 points are awarded for competitive pricing and 20 points for specific socio-economic goals, primarily rewarding fully South African-owned enterprises.
• Prohibition on Cover-Quoting: Strictly forbids submitting multiple quotations under different company names or structures for the same bid. This practice is classified as fraud and leads to automatic disqualification.
• Domicilium Citandi et Executandī: A legal term denoting the official physical address nominated by the bidder for all formal communications, legal notices, and contractual correspondence throughout the agreement.
• Audi Alteram Partem: A procedural fairness principle requiring the procuring authority to formally invite and consider a supplier's written response before imposing penalty restrictions, blacklisting, or contract termination.