Objectives

The primary objective is to procure four (4) units of high-quality wireless headphones for routine use during office meetings at the Office of the CFO within the KwaZulu-Natal Department of Health.

Scope

The successful bidder will be responsible for the end-to-end supply and delivery of the specified audio equipment. The scope includes:

• Sourcing, verifying, and delivering four brand-new units to the designated government facility in Pietermaritzburg.
• Covering all transportation, handling, and delivery costs within the quoted price.
• Providing a comprehensive manufacturer's warranty against defects in design, materials, and workmanship.
• Fulfilling all administrative, regulatory, and preferential procurement obligations mandated by South African public finance legislation.

Technical Requirements

Supplied headphones must strictly conform to the following specifications:

• Form Factor & Audio: Over-ear design with active noise-cancelling technology.
• Connectivity: Fully wireless operation via Bluetooth.
• Battery Life: Minimum operational duration of up to 35 hours per charge.
• Accessories: Inclusion of one USB charging cable and a protective storage case.
• Product Condition: Items must be new, unused, current market models, and possess a minimum shelf-life validity of six months upon delivery. Second-hand or expired stock is strictly prohibited.
• Quality Standards: Goods must align with applicable South African National Standards (SANS/SABS).
• Warranty Period: Twelve (12) months from delivery and acceptance, or eighteen (18) months from shipment, whichever concludes first.

Skills Requirements

No specialized technical installation, programming, or engineering expertise is required. Bidders must instead demonstrate:

• Proven capability in authenticating, stocking, and distributing consumer electronics.
• Logistical competence to execute timely door-to-door delivery to the specified municipal address.
• Administrative proficiency to compile mandatory compliance dossiers, including Central Suppliers Database (CSD) registration, SARS tax clearance validation, company registration extracts, and B-BBEE verification certificates or sworn affidavits.
• Customer service capacity to manage warranty registrations, replacements, and after-sales support in line with contractual obligations.

Key Contractual & Administrative Terms

The procurement incorporates standard South African public sector mechanisms that require strict adherence:

• Preferential Procurement (80/20 System): Evaluation allocates 80 points for competitive pricing and 20 points for socio-economic transformation. Full preference points are exclusively awarded to enterprises that are 100% owned by Black African women. Claiming these points requires verifiable documentation such as a CIPC ownership certificate or an authenticated CSD database extract.
• Mandatory Disclosure & Preference Forms: Bidders must complete standardized government forms (SBD 4 for conflict-of-interest disclosure and SBD 6.1 for preference point claims). Omission or falsification results in automatic disqualification.
• Performance Penalties & Restriction Clauses: Delayed deliveries incur daily financial deductions calculated at the prevailing prime interest rate. Material breach, non-performance, or collusive/corrupt conduct may trigger contract termination and a public sector trading ban of up to ten years.
• Physical Submission Mandate: Quotations must be hand-delivered in sealed, correctly labeled envelopes to the designated quotation box prior to the closing deadline. Electronic, faxed, or improperly addressed submissions will be rejected outright.