Objectives

The primary objective of this tender is to procure compliant hemoglobin test strips for diagnostic use at the Pholela Community Health Centre. The procuring entity aims to secure a reliable supplier capable of delivering medical testing consumables that support routine patient screening and healthcare services.

Scope

The scope encompasses the supply and delivery of 34 boxes of Cera-Check hemoglobin test strips, with each box containing 50 individual strips. The requirement involves a single delivery to the designated health centre. Quotations must remain valid for 90 days, and pricing must be firm and inclusive of all transport and handling costs. No installation, training, or ongoing maintenance services are required.

Technical Requirements

• Products must strictly comply with SABS/SANS 825 quality standards for medical diagnostics.
• All supplied items must be new, unused, and free from manufacturing defects.
• Goods must have a minimum remaining shelf life of six months from the delivery date; expired or second-hand products will be rejected.
• Bidders must formally confirm compliance with the attached specification form and provide a certificate of compliance when requested.
• A valid tax invoice meeting National Treasury guidelines is mandatory for payment processing.
• Delivery must be executed to the prescribed destination, with all associated logistics costs factored into the quoted price.

Skills Requirements

No specialized clinical or technical skills are mandated for this quotation. Bidders are expected to demonstrate standard commercial and logistical capabilities, including:

• Proven capacity to source, store, and distribute medical consumables within agreed lead times.
• Active registration and successful verification on the Central Suppliers Database (CSD).
• Valid tax compliance status verified through the South African Revenue Service (SARS).
• Competence in managing supply chain logistics, inventory control, and issuing compliant financial documentation.

Notable Terms & Conditions

Preferential Procurement System (80/20): Evaluation utilizes an 80/20 point allocation model. Eighty points are awarded for competitive pricing, while twenty points are reserved for specific socio-economic goals. Full points are allocated to companies at least 51% owned by black persons with disabilities. Claiming these points requires verifiable proof, such as a CIPC ownership certificate or sworn affidavit.

Four-Stage Evaluation Process: Quotations undergo mandatory sequential checks: administrative compliance, delivery capacity verification, specification compliance confirmation, and finally price/preference scoring. Failure at any stage renders the quotation non-responsive and immediately disqualified.

Anti-Collusion & Disclosure Obligations: Bidders must complete a Bidder’s Disclosure form detailing any personal or business relationships with state employees. Collusive bidding, cover-quoting, or misrepresentation triggers disqualification, potential blacklisting, and legal action under anti-corruption legislation.

Penalties & Termination Clauses: Delayed deliveries incur financial penalties calculated using the current prime interest rate per day of delay. The purchaser reserves the right to terminate the contract for default, procure substitute goods at the supplier’s expense, or impose public sector business restrictions for up to ten years in cases of fraud, corruption, or repeated non-performance.