Objectives

The primary objective of this tender is to secure the supply and delivery of durable, waterproof hiking footwear to the Nelson Mandela Bay Municipality. The procurement process aims to obtain compliant products efficiently while enforcing municipal supply chain governance, preferential procurement targets, and mandatory supplier database registration.

Scope

The scope encompasses the provision of three specific footwear items, to be supplied and delivered as a single lot:

• One pair of Men’s Hiking Waterproof Shoes in Black, Size 8.5
• One pair of Men’s Hiking Waterproof Shoes in Olive, Size 8.5
• One pair of Ladies’ Hiking Waterproof Boots in Mole, Size 7.5

The acquisition follows an informal bidding process, requiring all quotations and supporting documentation to be submitted exclusively via an electronic procurement platform.

Technical Requirements

• Products must precisely match the specified type, colour, size, and waterproof specifications.
• The exact brand name must be clearly stated on the quotation form.
• All submissions must be completed electronically; faxed responses will be rejected.
• Shortlisted suppliers may be required to submit product brochures or physical samples upon request.
• Quoted prices must remain valid for a minimum of thirty (30) days from the tender closing date.
• Suppliers must successfully register on the Nelson Mandela Bay Supplier Database prior to contract acceptance.
• Bids that fail to meet mandatory administrative or technical conditions will be classified as non-responsive and excluded from evaluation.

Skills Requirements

No specialised technical or professional qualifications are explicitly required. As this is a standard goods supply contract, successful bidders are expected to demonstrate basic operational capabilities in order processing, logistics coordination, stock management, and strict adherence to municipal contractual and compliance frameworks.

Explanation of Key Terms

• 80/20 System: A preferential procurement scoring framework where eighty percent of evaluation points are allocated to price competitiveness, and twenty percent are reserved for specific socio-economic goals, such as black ownership, women-led enterprises, local economic development, and disability empowerment.
• Informal Tender: A simplified, expedited procurement method designed for lower-value acquisitions, utilising electronic submissions and streamlined evaluation rather than formal sealed-bid procedures.
• Non-responsive: A compliance status applied to bids that omit mandatory information or fail to meet prescribed administrative conditions, resulting in automatic disqualification without substantive review.