Objectives

The primary objective is to procure and deliver 5,000 units of adult HMEF bacterial filters to Addington Hospital within an agreed timeframe. The procurement aims to ensure uninterrupted supply of clinically compliant respiratory accessories while adhering to provincial health standards, regulatory frameworks, and the Preferential Procurement Policy Framework Act.

Scope

The contract covers the complete supply chain for the specified medical filters, including sourcing, packaging, transportation, insurance, and delivery to the hospital's designated receiving point. It operates under a quotation framework valued up to R1,000,000, governed by standard General and Special Conditions of Contract. The agreement includes a 90-day price validity period, a twelve-month warranty on supplied goods, and a preference scoring model allocating 80 points for price and 20 points for socio-economic transformation goals. All delivery costs must be bundled into the quoted price, and products must remain valid for a minimum of six months upon delivery.

Technical Requirements

• Product Specifications: Adult-sized, non-mechanical bacterial filters featuring a mechanical shutoff mechanism, designed for single-use applications.
• Filtration Performance: Must achieve 99.9% bacterial and viral filtration efficiency.
• Regulatory Compliance: Goods must conform to applicable SABS/SANS standards and be supported by a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the bidder to manufacture, wholesale, or distribute medical devices.
• Quality Assurance: Items must be brand new, unused, and free from defects. A physical sample must be submitted by the closing date for end-user evaluation against the stated specifications.
• Submission Format: Quotations must be completed on official, unaltered government forms, fully bound, and manually initialled. Retyped or redrafted forms are strictly prohibited.

Skills & Qualification Requirements

• Registration & Compliance: Active Central Supplier Database (CSD) registration with a full compliance report, updated CIPC corporate documents, and valid SARS tax clearance verification.
• B-BBEE Status: A current BBBEE level verification certificate or sworn affidavit (applicable for EMEs and QSEs).
• Proven Experience: Demonstrated capacity to deliver medical supplies, evidenced by at least one order confirmation and signed delivery note from a public or private healthcare facility.
• Administrative Competence: Ability to accurately complete mandatory returnable documents (SBD 4 for conflict disclosure, SBD 6.1 for preference claims, GCC, and SCC), declare interests transparently, and respond to administrative queries without form alteration.
• Logistical Reliability: Capability to meet stipulated delivery periods and withstand inspection, testing, and audit procedures conducted by the procuring institution.

Explanation of Unusual Terms & Products

• HMEF (Heat and Moisture Exchanger with Filter): A disposable respiratory circuit component used in clinical environments to retain patient exhaled heat and moisture while filtering airborne pathogens. It is typically connected to ventilators or oxygen delivery systems to protect airways and reduce infection risk.
• 80/20 Preference Point System: A standard South African public procurement scoring method where 80% of the total evaluation weight is assigned to price competitiveness and 20% to specific transformation goals, such as prioritising South African-owned enterprises.
• Cover-Quoting Prohibition: The practice of submitting multiple quotations to artificially manipulate pricing or gain unfair advantage. This is classified as acquisition fraud and results in immediate disqualification, potential financial penalties, and a ten-year restriction from public sector contracts.
• Performance Penalties & Default Clauses: Delayed deliveries incur daily financial deductions calculated at the prevailing prime interest rate. Repeated default, failure to meet specifications, or involvement in corrupt/fraudulent practices may trigger contract termination, recovery of excess replacement costs, and formal restriction from future government procurement.