Objectives

The primary objective is to procure and deliver standardized Home Base Care Kits to support community and home-based healthcare services across five designated health facilities within the Harry Gwala District. The procurement aims to ensure consistent availability of essential medical, hygiene, and infection-prevention supplies for frontline caregivers and patients.

Scope

The procurement covers a once-off supply and delivery of 950 sealed care kits distributed across multiple institutions:

• Christ the King Hospital: 300 boxes
• Pholela Community Health Centre: 200 boxes
• Rietvlie Hospital: 250 boxes
• ST Apolinari’s Hospital: 100 boxes
• E.G. & Usher Hospital: 100 boxes

All deliveries must be made directly to the respective hospital sites. The contract validity period is 90 days, with prices required to remain firm throughout the contract term. Delivery timelines must be specified by the bidder upon submission.

Technical Requirements

Each care kit must contain a standardized list of medical and hygiene supplies, packed in a sealed box clearly labelled “HOME AND COMMUNITY BASED CARE”. Required contents per kit include:

• 20 disposable plastic aprons (30-micron, white, large)
• 10 pedal bin bags (30-micron, 20L, clear)
• 1 unit petroleum jelly (250ml, 100% pure, unperfumed)
• 2 bars carbolic red soap (200g, SANS 240/94 compliant)
• 1 roll microporous surgical adhesive tape (25mm x 10m)
• 1 packet conforming bandage (75mm wide, SABS 1427 compliant, autoclavable)
• 1 packet sterile/autoclavable gauze swabs (100mm x 100mm, 8-ply, SANS 446 compliant)
• 2 rolls one-ply virgin toilet paper (SANS 1887:2008 compliant)
• 1 packet adult incontinence diapers (X-LARGE, ISO 16021 compliant)
• 1 packet disposable draw sheets (1.0m x 1.56m, SANS 1887:2008 compliant)
• 1 packet cotton wool swabs (unsterile, 50 balls)
• 2 boxes unsterile examination gloves (natural rubber latex, powder-free, large, ASTM D3578/SABS 68/03/EN 455 compliant)
• 1 box wooden tongue depressors (hardwood, single-use, ~150mm length)
• 1 bottle hand disinfectant (chlorhexidine gluconate & alcohol 0.5% & 70%, 100ml)

All goods must be new, unused, and valid for a minimum of six months upon delivery. Bidders must provide proof of compliance with referenced national and international standards where applicable.

Skills and Qualification Requirements

Bidders must demonstrate legal and administrative compliance before evaluation:

• Valid CIPC business registration
• Active Central Suppliers Database (CSD) registration with verified tax compliance status
• Submission of completed official quotation forms (original signatures required; retyping prohibited)
• SBD 4 Declaration of Interest (disclosing any relationship with KwaZulu-Natal Department of Health employees)
• SBD 6.1 Preference Points Claim Form (claiming points for specific goals)

No specialized trade licenses or professional certifications are mandated beyond standard supplier registration and product compliance documentation.

Key Contractual and Unusual Terms Explained

80/20 Preference System: A government procurement scoring model where 80% of evaluation points are awarded for competitive pricing and 20% for socio-economic transformation goals. In this tender, full points are allocated to companies at least 51% owned by Black women.

Cover-Quoting Prohibition: An illegal anti-competitive practice where bidders submit multiple competing quotes through different company names to manipulate pricing or guarantee a win. It is classified as corruption and results in immediate disqualification.

Performance Security: A financial guarantee (typically a bank guarantee or certified cheque) that the successful bidder must provide within 30 days of contract award to secure履约 obligations.

Warranty & Penalty Clauses: Goods carry a 12-month warranty post-delivery or 18 months from shipment. Delayed deliveries incur daily penalties calculated at the current prime interest rate. The purchaser reserves the right to terminate the contract for default, insolvency, or fraudulent practices.