Objectives

The primary objective of this procurement is to supply standardized stationery and informational materials to support Human Papillomavirus (HPV) vaccination campaigns. The goal is to ensure consistent distribution of learner vaccination records, public education resources, and official registers to enable effective disease prevention outreach and accurate health data tracking across the district.

Scope

The procurement covers a once-off supply of bulk-printed health campaign materials, specifically:

• Fifteen packets of HPV Learner Vaccination Cards (1,000 cards per packet)
• Ten packets of A3 IEC Posters (100 posters per packet)
• Ten packets of A4 IEC Pamphlets in IsiZulu (1,000 pamphlets per packet)
• Five packets of A4 IEC Pamphlets in English (1,000 pamphlets per packet)
• Two boxes of A4 HPV Vaccination Registers (50 registers per box)

All goods must be delivered to the designated district facility within two weeks of contract award. The contract is structured as a single delivery event rather than a recurring service agreement.

Technical Requirements

Bidders must strictly conform to the following manufacturing and delivery specifications:

• Vaccination Cards: 300x147mm dimensions, foldable to a “U” shape, double-sided full-colour printing on 115gsm glossy paper.
• A3 Posters: Single-sided full-colour printing on 80gsm paper.
• A4 Pamphlets (IsiZulu & English): Foldable to a “U” shape, double-sided full-colour printing on 115gsm glossy paper, with language-specific content.
• Vaccination Registers: A4 landscape format with a 200gsm glossy hard cover (full-colour exterior, black-and-white interior), utilizing 280gsm NCR multi-part paper with perforated pink sheets.

Additional technical conditions include:

• All items must be brand new, unused, and have a minimum shelf-life validity of six months upon delivery.
• Packaging must be robust enough to prevent damage from rough handling, temperature fluctuations, and moisture during transit.
• Physical samples must be submitted upon award; non-compliant samples trigger automatic disqualification or progression to the next highest-ranked bidder.
• Quoted prices must be firm, inclusive of all applicable taxes, and cover complete delivery to the specified location.

Skills & Experience Requirements

No formal academic certifications are mandated, but bidders must demonstrate operational readiness and regulatory compliance:

• Supply Chain Capability: If pricing appears below market rates, bidders must provide verifiable proof of recent supplier quotations or delivery notes confirming prior successful supply of comparable goods to healthcare facilities.
• Statutory Compliance: Active Central Supplier Database (CSD) registration, verified tax clearance status, valid CIPC business registration, and BBBEE documentation (or sworn affidavit) are mandatory prerequisites.
• Ethical Disclosure: Completion of the Bidder’s Disclosure form is required to certify no undisclosed relationships with state employees or affiliated entities.
• Socio-Economic Alignment: Youth-owned enterprises may claim preference points, requiring supporting identification and business registration proof.

Key Terms & Clarifications

• IEC Materials: Information, Education, and Communication resources designed to inform communities about health interventions.
• NCR Paper: Non-Carbon Required paper that automatically produces duplicate copies without traditional carbon sheets, standard for multi-part medical registers.
• 80/20 Preference System: An evaluation framework allocating 80% of scoring to price competitiveness and 20% to specific socio-economic goals (primarily youth enterprise ownership).
• Post-Award Sample Verification: A unique compliance step where the winning bidder must physically submit product samples matching specifications before contract execution; failure results in immediate re-evaluation of subsequent bidders.