Tender Summary

Objectives

The primary objective is to procure essential medical consumables to support clinical service delivery at the St Chads Community Health Centre under the KwaZulu-Natal Department of Health. The procurement seeks to secure a reliable, compliant, and cost-effective supply of sterile injection equipment and respiratory support accessories through a transparent, regulated quotation process.

Scope

This is a once-off supply contract for the following items:

• Hypodermic Needles 29G: 100 boxes (50 units per box)
• Syringe Hypodermic 2ML: 100 boxes (50 units per box)
• T-Piece Oxygen Connector 40%: 20 units

Delivery must be completed within seven (7) days of order issuance. The quotation validity period is ninety (90) days. Prices must be firm, all-inclusive, and cover delivery to the prescribed destination. The contract is governed by standard government General and Special Conditions of Contract.

Technical Requirements

• All goods must be new, unused, and conform to applicable South African Bureau of Standards (SABS/SANS) specifications. Bidders must provide proof of compliance.
• Syringes: 2ml capacity, sterile, with a Luer Slip connector.
• Needles: 29-gauge hypodermic specification.
• T-Piece Connectors: High-quality, T-shaped junctions compatible with facial tubes, supraglottic airways, and ventilator circuits for delivering humidified supplementary oxygen.
• Supplied products must have a minimum remaining shelf life of six (6) months upon delivery.
• Bidders must demonstrate tax compliance via Central Supplier Database (CSD) validation and provide a SARS PIN if institutional validation fails.
• Mandatory compliance documents include updated CIPC registration, B-BBEE status verification or sworn affidavit (for EMEs/QSEs), and completed Standard Bid Document (SBD) forms.
• Evaluation applies an 80/20 preference point system: 80 points allocated to price competitiveness and 20 points to specific socio-economic goals (promotion of South African-owned enterprises).

Skills Requirements

No specialized technical or professional qualifications are explicitly mandated. Bidders are expected to possess standard commercial and logistical capabilities, including inventory management, adherence to strict delivery timelines, quality assurance protocols for medical consumables, and administrative proficiency in completing mandatory returnable documentation and compliance declarations.

Key Terms & Definitions

• Luer Slip: A standardized, tapered connector system that ensures secure, leak-proof attachment between syringes and needles without requiring a locking mechanism.
• T-Piece Oxygen Connector: A medical accessory designed to split oxygen flow, enabling simultaneous connection to a patient’s airway interface (e.g., facial mask or endotracheal tube) and a ventilator or oxygen source for controlled, humidified gas delivery.
• 80/20 Preference Point System: A South African public procurement scoring model where 80% of the evaluation weight is based on price competitiveness and 20% on designated socio-economic objectives (in this instance, prioritizing locally owned businesses).
• GCC/SCC: General and Special Conditions of Contract, which define legal obligations, delivery schedules, warranty periods (typically twelve months post-delivery), penalty calculations for late performance, and termination rights.