Objectives

The primary objective of this tender is to appoint a qualified service provider to conduct targeted headhunting and recruitment services for two highly specialised engineering positions within a public department or entity.

Scope

The scope encompasses the end-to-end executive search and headhunting process for:

• Professional Engineer: Mechanical Grade A
• Professional Engineer: Structural Grade A

The successful bidder will be required to execute a formal agreement using the prescribed government contract template (DPW04.1 GS or DPW04.2 GS). All bids must adhere to official submission formats and comply with national public procurement regulations. Note: While the reference title mentions ICT accessories, the substantive tender documentation exclusively outlines headhunting services for engineering professionals.

Technical Requirements

• Bid Submission: Must utilise the official PA32 invitation form or submit electronically. Re-typing official forms is prohibited.
• Supplier Registration: Mandatory registration on the Central Supplier Database (CSD) with verified business, directorship, identity, banking, and tax compliance details.
• Tax Compliance: Bidders must maintain active Tax Compliance Status (TCS) or provide a valid TCS PIN/CSD number. Physical proof does not need to be attached if the organ of state can verify it digitally.
• Pricing & Valuation: Grand totals inclusive of all applicable taxes must be accurately transferred to the PA32 form. In case of discrepancies between pricing schedules and the PA32 form, the PA32 figure prevails as final and binding.
• Compliance Frameworks: Bids are subject to the Preferential Procurement Policy Framework Act 2000, General Conditions of Contract (GCC), and Standard Bidding Document (SBD1) alignment.
• Foreign Suppliers: Non-resident bidders must complete a declaration questionnaire regarding RSA residency, branches, permanent establishments, and local income sources. Failure to disclose may invalidate the bid.

Skills Requirements

• Proven expertise in executive search and headhunting for senior-level engineering professionals.
• In-depth knowledge of South African engineering grading structures, specifically Grade A Mechanical and Structural engineering competencies.
• Strong understanding of public sector recruitment processes, confidentiality protocols, and candidate vetting standards.
• Ability to navigate and comply with complex government procurement, tax, and supplier registration systems.

Explanation of Unusual or Complicated Terms

• DPW04.1 GS / DPW04.2 GS: Standardised contract templates issued by the Department of Public Works for engaging engineering and construction service providers. They outline payment terms, deliverables, performance metrics, and dispute resolution mechanisms.
• CSD (Central Supplier Database): A national government repository where all suppliers must register to transact with state entities. It centralises vendor verification, banking details, and compliance status to streamline procurement.
• TCS PIN / Tax Compliance Status: A digital verification code issued by the South African Revenue Service (SARS) confirming that a taxpayer meets all statutory tax obligations. It replaces physical tax clearance certificates in most public tenders.
• SBD1: Standard Bidding Document Form 1, which serves as the mandatory tax compliance declaration aligned with current procurement legislation.
• Preferential Procurement Policy Framework Act 2000: Legislation that mandates state tenders to award additional scoring points to businesses owned by historically disadvantaged individuals, black women, youth, and persons with disabilities to advance economic transformation goals.