Tender Summary: Installation of Flood Lights

Objectives

The primary objective is to enhance facility safety and security through the preventative maintenance upgrade of outdoor flood lighting at Dr Pixley Ka Isaka Seme Memorial Hospital. The procurement also aims to achieve value for money while advancing socio-economic transformation by prioritising youth-owned enterprises through the official preferential procurement framework.

Scope of Work

The contractor will be responsible for the supply, installation, commissioning, and compliance certification of outdoor lighting systems across designated hospital grounds. Key deliverables include:

• Overflow Parking Area: Installation of 10 flood lights. Note: The lighting units themselves are supplied by the Department of Health; the contractor must provide all necessary cabling, accessories, daylight switches, and testing to ensure full functionality.
• Pole & Fitting Installation: Supply and installation of three 10.5m high fibre glass poles, nine 200W IP65-rated flood light fittings, three way brackets, associated cabling, accessories, daylight switches, and compliance certification.
• Site Alignment: Exact positioning, direction, and mounting height for all poles and fittings will be confirmed during the mandatory site briefing.

Technical Requirements

• All supplied goods must be new, unused, and valid for a minimum of six months upon delivery.
• Flood light fittings must meet IP65 ingress protection standards and comply with applicable South African National Standards (SANS).
• A formal photometric simulation study must be submitted in accordance with SANS 10389-1 to verify adequate illumination levels for exterior parking areas.
• A legally binding Certificate of Compliance (CoC) must be issued for all completed electrical installations.
• Bidders must submit a comprehensive safety file containing detailed risk assessments and a written method statement prior to commencement.
• Quoted prices must be firm, inclusive of all delivery, labour, and incidental costs, and remain valid for 90 days. VAT applies only to registered vendors.

Skills and Qualification Requirements

• Valid registration as an Electrical Contractor with the Department of Employment and Labour.
• Execution of all electrical works must be carried out or directly supervised by a qualified Electrical Contractor holding a Trade Test certificate or a Master Installation Electrician.
• Minimum Construction Industry Development Board (CIDB) grading of EB1 for electrical engineering works.
• Documentary evidence of previous similar projects, including signed job cards and completion certificates.
• Active Central Supplier Database (CSD) registration and current B-BBEE status verification or sworn affidavit.
• Documentation verifying youth ownership to claim preference points under the specific goal allocation.

Key Terms and Clarifications

• SANS 10389-1 Simulation Study: A technical photometric analysis ensuring the proposed lighting design meets national standards for brightness, uniformity, glare control, and energy efficiency in outdoor environments.
• Certificate of Compliance (CoC): Statutory documentation issued by a registered electrician confirming that electrical installations conform to safety regulations and are safe for operational use.
• CIDB EB1 Grading: A construction industry classification permitting contractors to execute electrical engineering contracts valued up to R1 million.
• 80/20 Preference System: An evaluation model allocating 80 points to competitive pricing and 20 points to socio-economic goals, specifically favouring youth-owned businesses.
• Compulsory Site Meeting: Attendance is mandatory; failure to attend automatically disqualifies the quotation from further evaluation.