Objectives

The primary objective is to procure and supply high-quality incentive spirometers to support respiratory rehabilitation for patients recovering from mechanical ventilation, surgical procedures, or chronic lung conditions at Dr Pixley Ka Isaka Seme Memorial Hospital.

Scope

The contract covers the supply, delivery, and associated logistical services for 200 incentive spirometer units. Delivery must be completed to the designated hospital facility within the stipulated timeframe. The procurement operates under a standard quotation framework valued up to R1,000,000 and is governed by provincial health department supply chain management policies.

Technical Requirements

• Main cylinder must be constructed from clear, latex-free plastic with a rigid plastic mouthpiece.
• Must feature three differently coloured indicator balls.
• Design must be volume or flow-oriented to accurately measure inhalation speed.
• Products must comply with applicable SABS/SANS standards and hold a valid licence from the South African Health Products Regulatory Authority (SAHPRA) for medical device manufacturing, wholesaling, or distribution.
• All items must be brand new, unused, and possess a minimum shelf life of six months upon delivery.
• Bidders must confirm strict compliance with the attached specification annexure; photographs or brochures may be requested during evaluation.

Skills & Capacity Requirements

• Demonstrated operational capacity to supply medical equipment to public or private healthcare facilities, evidenced by proof of past orders and delivery notes.
• Alternative proof of financial capability, such as a bank statement showing a balance equal to at least 40% of the quoted value (not older than one month).
• Mandatory registration and verification on the Central Suppliers Database (CSD) with active tax compliance status.
• Valid Broad-Based Black Economic Empowerment (B-BBEE) status certificate or sworn affidavit for small enterprises.
• Ability to manage timely logistics, adhere to strict delivery schedules, and honour a twelve-month warranty covering defects in design, materials, or workmanship.

Key Terms & Unusual Requirements

This tender utilises several standard South African public procurement mechanisms that require careful attention:

• 80/20 Preference Point System: Evaluation awards 80 points for price competitiveness and 20 points for specific socio-economic goals. Full points for the specific goal are reserved exclusively for South African-owned enterprises to promote local economic development.
• SBD 4 (Bidder's Disclosure): A mandatory declaration requiring bidders to disclose any personal or business relationships with officials employed by the KwaZulu-Natal Department of Health. Failure to disclose constitutes a false declaration and results in disqualification.
• SBD 6.1 (Preference Points Claim Form): Used to formally claim points for the RDP goal targeting SA-owned businesses. Requires submission of CIPC registration documents as proof.
• GCC & SCC: General and Special Conditions of Contract form the legal backbone of the agreement. They outline obligations regarding performance security, delivery penalties (calculated at the prime interest rate per day of delay), anti-collusion clauses, and dispute resolution protocols.
• Sample Submission Protocol: While not initially compulsory, compliant bidders may be invited to submit product samples or documentation for objective evaluation. Failure to provide requested samples during this phase leads to elimination.

Late submissions, expired stock, second-hand goods, or incomplete returnable documents will result in immediate disqualification. The department reserves the right to negotiate prices prior to award and to accept or reject any quotation without obligation.