Quotation Summary: Installation of Service Boards

1. Objectives

The primary objective of this tender is to appoint a qualified contractor for the complete installation of service boards at nine (09) clinics under the jurisdiction of St Chads Community Health Centre (CHC) in the uThukela District, KwaZulu-Natal. The service boards are intended to clearly indicate the services provided at each facility, improving patient information and accessibility. The project is a once-off contract with a completion period of four (4) weeks from the date of site handover.

2. Scope of Works

The scope includes the supply of all materials, equipment, and labour necessary for the installation of service boards at the specified clinics. Key elements of the work include:

• Installation of service boards at 9 clinics under St Chads CHC.
• Provision and installation of galvanized steel frames and poles for the boards.
• Excavation of holes and pouring of concrete to secure the poles.
• Manufacture and installation of signage with specific dimensions (3m x 3m) and materials.

3. Technical Requirements

The tender includes detailed technical specifications that must be strictly adhered to:

• Materials: The frame and poles must be made of galvanized steel. Poles must be 80mm in diameter and 6 meters in length.
• Installation: The installation process involves digging holes, positioning the poles, and pouring concrete to ensure stability.
• Signage: The sign board must be 3m x 3m. The method of production must be vinyl cut-out, not digital printed, except for the logo. If digital printing is used, it must have UV protection and come with a fading warranty.
• Standards: All work must comply with the South African Bureau of Standards (SABS) Code of Practice, the KZNPA Standard Preambles, the KZNPA General Electrical Specification, and the Occupational Health and Safety Act 85 of 1993.
• Safety File: A safety file is required as part of the project deliverables.

4. Skills and Compliance Requirements

Bidders must meet specific compliance and skills criteria to be considered responsive:

• CIDB Grading: Bidders must hold a valid Construction Industry Development Board (CIDB) grading of 1GB or above. Proof of this grading must be attached to the quotation.
• Experience: A completion certificate with an order for similar work done must be attached as proof of relevant experience.
• Compulsory Site Meeting: Attendance at the compulsory site meeting is mandatory. Bidders who fail to attend will be disqualified from the evaluation process.
• Documentation: Bidders must submit a fully completed and signed set of documents, including the SBD4 (Bidder's Disclosure), SBD 6.1 (Preference Points Claim Form), and a valid SARS PIN for tax compliance verification.
• Central Supplier Database (CSD): Bidders must be registered on the CSD, and their tax compliance status must be verifiable.

5. Evaluation Criteria

Quotations will be evaluated in four (4) stages:

1. Stage 1: Administrative Compliance: Verification of all required documents, including the official price page, SBD4, and CIDB grading.
2. Stage 2: Capacity to Deliver: Assessment of the bidder's experience and past performance, including the submission of a completion certificate.
3. Stage 3: Compliance with Specification: Confirmation that the bidder can meet the technical specifications outlined in the tender.
4. Stage 4: Price and Preference Points: Evaluation based on the 80/20 preference point system, where 80 points are allocated for price and 20 points for specific goals (promoting enterprises from KwaZulu-Natal).

6. Key Terms and Conditions

• Delivery: Delivery must be made within 07 days of an order being issued.
• Validity Period: Quotations must remain valid for 90 days.
• Penalties: Delays in performance will be subject to penalties calculated using the current prime interest rate for each day of delay.
• Guarantee: The guarantee period for structural work is a minimum of three (3) months, while electrical and mechanical installations require a twelve (12) month guarantee.