Objectives

The primary objective is to appoint a competent service provider to perform comprehensive servicing, maintenance, testing, and commissioning of fire protection systems at the International Relations and Cooperation (DIRCO) State Protocol Lounge. The engagement aims to ensure optimal equipment performance, operational reliability, energy efficiency, and full compliance with national occupational health, safety, and fire safety regulations.

Scope of Work

• Inspect, test, and service the main fire alarm control panel (50 zones), including intelligent controllers, standby batteries, network interface cards, power supply units, and remote-control terminals.
• Servicing of associated slave panels, sliding door fire alarms, and extinguisher release mechanisms (pull-down and push buttons).
• Maintenance of 50 optical smoke detectors, 10 heat detectors, 13 × 4.5kg DCP fire extinguishers, 2 × 2kg CO₂ extinguishers, 3 hose reels, 1 hydrant valve, and 10 manual call points.
• Provide a six-month workmanship guarantee covering all servicing and repair activities.
• Conduct site inspections prior to quoting and submit detailed quotations for unplanned repairs, including replacement alternatives if repair costs exceed 50% of the new unit value.
• All quoted rates must be fully inclusive of labour, materials, consumables, tools, transport, supervision, testing, commissioning, and statutory compliance.

Technical Requirements

• Hold a minimum CIDB contractor grading designation of 1 SF or higher.
• Comply with the Occupational Health and Safety Act (No. 85 of 1993) and submit an approved safety plan before commencing work.
• Provide valid proof of registration on the National Treasury’s Central Supplier Database (CSD) and SARS Tax Compliance Status (PIN or CSD number).
• Submit a sworn affidavit or SANAS-accredited BBBEE certificate demonstrating designated group ownership.
• Furnish a valid COIDA letter of good standing and public liability insurance coverage prior to site access.
• Complete all prescribed Department of Public Works procurement forms, including project history declarations (DPW-09), bidder disclosures (PA-11), and board resolutions authorising signatories (PA-15).
• Attend mandatory site inspections and compulsory bid clarification meetings before submission.

Skills and Personnel Requirements

• Employ a minimum of two qualified artisans or technicians holding current SAQCC gas practitioner certificates specifically for fire systems.
• Provide a company organogram, certified IDs, and CVs for all principals and employed staff, alongside proof of professional registration.
• Demonstrate verifiable experience on comparable fire protection servicing projects within the past five years, supported by contactable references.
• Exhibit proven capabilities in project programming, quality assurance, health and safety management, and subcontractor coordination.
• Maintain sufficient financial and operational capacity to execute the scope without undue delays, cash flow disruptions, or excessive personnel turnover.

Explanation of Unusual or Complicated Terms

• SAQCC Gas Certification: A mandatory industry credential verifying that technicians are legally authorised to install, service, and maintain pressurised fire suppression gas systems, ensuring compliance with national pressure equipment and safety regulations.
• CIDB Grading: A standardised classification system used by the government to assess a contractor’s financial turnover, project experience, and technical capacity for executing construction and maintenance works.
• 80/20 Preference Point System: A procurement evaluation model allocating 80 points to the lowest compliant price and 20 points to Broad-Based Black Economic Empowerment (B-BBEE) targets, including black ownership, local municipal presence, and ownership by black women, youth, or persons with disabilities.
• DPW Standard Forms: Mandatory administrative templates (e.g., DPW-09 for project track records, PA-11 for conflict-of-interest disclosures, PA-15 for corporate authorisation) designed to mitigate procurement risk and ensure transparent, auditable bidding processes.