Tender Summary: Safety Intravenous Cannula – 24G

Objectives

The primary objective is to procure a reliable, compliant supplier for sterile safety intravenous cannulas to support clinical patient care at Newcastle Regional Hospital. The procurement aims to ensure continuous availability of high-quality medical devices while adhering to public sector transparency, value-for-money principles, and transformation policies.

Scope

This is a one-off supply contract requiring the delivery of 302 boxes of 24G safety intravenous cannulas. Each box must contain 50 sterile units integrated with an introducer needle and needle lock device. The scope encompasses product supply, compliant packaging, and full delivery to the hospital's designated stores. All transportation and handling costs must be embedded within the quoted price. Pricing must remain firm for a 90-day validity period following submission.

Technical Requirements

• Product must be a safety intravenous cannula with an introducer needle and needle lock device, calibrated at 24G, and fully sterile.
• Must meet South African Bureau of Standards (SABS) specifications and hold accreditation from the South African National Accreditation System (SANAS).
• Packaging configuration: 50 units per box.
• All items must be brand new, unused, and possess a minimum remaining shelf life of six months upon delivery.
• A physical sample or high-resolution product image must accompany the quotation; omission results in automatic disqualification.
• Supplies are subject to inspection, testing, and analysis by the purchaser. Non-compliant goods may be rejected, replaced, or accepted at a reduced price.
• Warranty coverage applies for twelve months post-delivery or eighteen months post-shipment, whichever occurs first.

Skills and Qualification Requirements

• Hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices.
• Provide current CIPC registration documents confirming legal business standing.
• Demonstrate relevant experience by submitting proof of at least one previous order for surgical items, supported by a proof of delivery or stamped delivery note.
• Maintain active registration on the Central Supplier Database (CSD) with verified tax clearance status.
• Submit mandatory Black Economic Empowerment (B-BBEE) documentation (certificate or sworn affidavit). While B-BBEE status is verified for compliance, specific preference points are exclusively allocated to enterprises that are at least 51% owned by Black people.
• Complete all statutory disclosure forms, including declarations of interest, conflict of interest, and anti-collusion commitments.
• Ensure all quotation forms are completed on official templates without retyping, with original signatures affixed.

Explanation of Unusual or Complicated Terms

• SAHPRA Licence: A mandatory regulatory permit in South Africa for entities dealing with health products. It verifies that the supplier meets national safety, efficacy, and quality control standards for medical devices.
• SABS & SANAS Approval: SABS develops national product standards, while SANAS accredits independent testing and certification bodies. Joint approval confirms the cannulas undergo rigorous, nationally recognised quality assurance protocols.
• 80/20 Preference Point System: A structured procurement scoring framework where 80 points are awarded based on competitive pricing and 20 points are reserved for socio-economic transformation goals, specifically Black ownership (≥51%). This balances fiscal efficiency with mandated economic inclusion targets.
• Mandatory Sample Submission: An objective evaluation criterion unique to this tender. Bidders must physically or digitally submit a sample alongside their bid. This pre-filters suppliers based on tangible product verification before financial or administrative scoring begins.