Objectives

The primary objective is to procure a reliable, compliant supplier for the provision of urology irrigation sets to support clinical procedures at Grey’s Hospital under the KwaZulu-Natal Department of Health. The tender aims to secure cost-effective, high-quality medical supplies while adhering to public sector procurement legislation and transformation goals.

Scope

• Product: Irrigation Sets for Urology
• Quantity: 300 units
• Delivery Location: Grey’s Hospital, Pietermaritzburg
• Contract Duration: Once-off supply
• Quote Validity: 90 days from closing date
• Purpose: Clinical use in urological procedures

Technical Requirements

• Supplied goods must be brand new, unused, and free from manufacturing or material defects.
• Products must not be expired or second-hand; a minimum shelf life of six months is mandatory upon delivery.
• Items must conform to the clinical specifications outlined in the annexure and meet relevant South African National Standards (SANS/SABS).
• Packaging must protect against transit damage, extreme conditions, and handling, with clear labelling including contract number, product description, and supplier details.
• Delivery must be complete, with all transport, insurance, and handling costs included in the quoted price. Risk transfers to the purchaser only upon verified delivery and unloading at the hospital.
• A statutory warranty applies: twelve months from delivery acceptance or eighteen months from shipment, whichever expires first. Defective items must be repaired or replaced at the supplier’s expense.
• Sample Verification: Top-scoring compliant bidders may be formally requested to submit physical samples for technical scrutiny. Non-compliance or failure to respond results in automatic disqualification.

Skills and Qualification Requirements

• Active registration and successful verification on the Central Suppliers Database (CSD) with a compliant tax clearance status.
• Valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, import, export, or wholesale distribution of medical devices. (Note: SAHPRA regulates medical product safety and efficacy in South Africa; this licence ensures legal compliance for healthcare suppliers.)
• Submission of all mandatory returnable forms, including Bidder’s Disclosure (SBD 4), Official Price Page, General and Special Conditions of Contract, and the Preference Points Claim Form (SBD 6.1).
• Proof of Broad-Based Black Economic Empowerment (BBBEE) status, specifically a sworn affidavit or verification certificate confirming at least 51% black ownership to qualify for preference points.
• Capability to issue compliant tax invoices containing all statutory particulars and maintain accurate delivery documentation.
• No specialised technical or professional qualifications are required beyond regulatory compliance, supply chain execution, and administrative diligence.

Evaluation and Unusual Contractual Terms

Quotations undergo a strict four-stage evaluation: administrative compliance, specification adherence, sample verification (if triggered), and final scoring. The tender utilises an 80/20 preference point system. (Note: This system allocates 80 points based on price competitiveness and 20 points exclusively to companies with ≥51% black ownership, aligning with national transformation policies.) Late submissions, incomplete documentation, or failure to meet mandatory regulatory thresholds result in immediate disqualification. The department reserves the right to negotiate prices deemed unreasonable, impose daily prime interest penalties for delayed deliveries, and terminate contracts for default or fraudulent conduct, potentially restricting non-compliant suppliers from public sector procurement for up to ten years.