Objectives

The primary objective of this quotation is to secure a one-off contract for the supply and delivery of essential kitchen appliances and a television set to support clinical, administrative, and patient care operations at Mseleni Hospital. The procurement aims to equip designated wards and offices with functional, energy-efficient equipment while adhering to provincial health department supply chain regulations and transformation targets.

Scope

The contract covers the delivery of eight units to specified locations within the hospital facility:

• Double Door Refrigerators: 5 units
• Microwaves: 2 units
• Smart LED Television: 1 unit

The scope is strictly limited to the supply and delivery of goods. No installation, commissioning, training, or ongoing maintenance services are included beyond the standard manufacturer warranty. The contract is classified as a single-delivery transaction with a ninety-day quote validity period.

Technical Requirements

All supplied goods must be brand new, unused, current models, and compliant with relevant South African National Standards (SANS/SABS). Products must have a minimum six-month shelf life upon delivery and be packaged to withstand rough handling and open storage during transit.

• Refrigerators: 247-litre total capacity (approximately 152 litres fridge compartment and 95 litres bottom-mounted 4-star freezer). Must feature A+ energy efficiency (~254 kWh/year), static cooling, metallic or white finish, and approximate dimensions of 1600mm height × 540mm width × 587mm depth.
• Microwaves: 20-litre capacity (official price schedule specifies 20L, though supplementary annexures reference 30L). Intended for staff and patient meal preparation.
• Television: 43-inch smart LED LCD display with Full HD resolution. Must include wall-mounting hardware and be designated for patient ward entertainment.

The successful supplier must provide a warranty of twelve months from delivery acceptance or eighteen months from shipment, whichever occurs first. All delivery costs must be fully inclusive in the quoted price, and prices must remain firm throughout the contract period.

Skills Requirements

No specialized engineering, technical, or service-oriented skills are mandated. Bidders must demonstrate standard commercial logistics and supply chain competencies, including inventory management, secure transportation, coordinated delivery scheduling to multiple hospital departments, and after-sales warranty administration. Familiarity with public sector procurement compliance and documentation is essential.

Key Terms & Compliance Notes

• 80/20 Preference Point System: Evaluations allocate 80 points for competitive pricing and 20 points for specific transformation goals. Full points are granted to enterprises at least 51% owned by Black people, aligning with the Preferential Procurement Policy Framework Act.
• Bidder Disclosure (SBD 4): A mandatory declaration requiring bidders to disclose any personal, familial, or business relationships with employees of the KwaZulu-Natal Department of Health. Failure to disclose may result in disqualification for conflict of interest.
• Central Suppliers Database (CSD) Registration: Active verification with the National Treasury’s CSD is compulsory. Bidders without valid registration or failed verification status will be automatically disqualified.
• Cover-Quoting Prohibition: Submitting multiple quotations for the same bid item is strictly prohibited and classified as fraudulent cover-quoting, resulting in immediate disqualification and potential restriction from public sector contracts.
• General & Special Conditions of Contract (GCC/SCC): Standard contractual framework governing delivery timelines, penalty deductions for late performance, termination rights for default or insolvency, force majeure provisions, and dispute resolution through mediation or South African courts.