Objectives

To procure reliable, compliant, and cost-effective security services for the Department of Public Works and Infrastructure facility at 01 Bree Street, Kuruman. The tender aims to safeguard government assets, support national employment initiatives through the Expanded Public Works Programme, and ensure strict adherence to South African procurement legislation, anti-fraud directives, and socio-economic transformation goals.

Scope

The contract covers the end-to-end provision of security services, including manned guarding, site access control, routine patrols, and related operational support. Bidders must account for all direct and indirect costs, including staff salaries, statutory benefits, uniforms, training, allowances, and administrative overheads. Separate pricing schedules are required if multiple delivery points apply. The service will be evaluated using a preference points system, with the highest-scoring bid recommended for award.

Technical Requirements

• Submission of firm, fixed-price bids valid for 84 days from the closing date.
• Completion of standardized costing worksheets detailing statutory contributions, allowances, and overhead allocations.
• Full compliance with specified service requirements; any deviations must be explicitly documented.
• All delivery, logistics, and operational costs must be included in the quoted bid price.
• Submission of mandatory compliance forms, including bidder disclosures, board/council resolutions, and sworn declarations of accuracy.
• Acceptance of an 80/20 or 90/10 preference point scoring model (Price vs. Socio-Economic Goals).

Skills Requirements

• Valid registration and full compliance with the Private Security Industry Regulatory Authority (PSIRA) for all management and operational personnel.
• Proven capacity to administer statutory payroll obligations, including UIF, provident funds, COIDA insurance, and bargaining council levies.
• Demonstrated experience in delivering government-contracted security services with structured staff training and skills development programs.
• Corporate governance documentation, including certified board or council resolutions authorizing the bid and confirming legal standing.
• Ability to navigate and comply with Broad-Based Black Economic Empowerment (BBBEE) and preferential procurement frameworks.

Key Terminology & Compliance Frameworks

• Firm Prices: Fixed quotations that cannot be adjusted for inflation, market fluctuations, or additional costs during the contract period.
• PSIRA: The statutory body regulating private security providers in South Africa; bidders must hold valid PSIRA accreditation and pay applicable per-security-officer fees.
• COIDA: Mandatory occupational injury insurance scheme protecting employees against work-related accidents and illnesses.
• BBBEE & Preferential Procurement: South African legislative frameworks that allocate preference points to enterprises promoting black ownership, management, and socio-economic development.
• 80/20 or 90/10 Scoring Model: A procurement evaluation method where either 80% or 90% of the total score is awarded based on price competitiveness, with the remaining percentage allocated to socio-economic transformation goals.