Objectives

The primary objective of this tender is to procure a single thermal transfer label printer to support clinical and administrative operations at Prince Mshiyeni Memorial Hospital. The equipment will be utilised specifically for printing accurate, durable labels for patient medication and general inventory labelling.

Scope

The scope encompasses the once-off supply, delivery, and handover of one (1) compliant thermal label machine to the hospital's designated stores area. The contract covers the provision of the hardware, included software licensing, and associated accessories. All transportation, handling, and delivery costs must be incorporated into the quoted price. The contract period is fixed as a single transaction with no renewal options.

Technical Requirements

• Device Type: Thermal Transfer Printer (Model ZT411 or fully compliant equivalent).
• Print Specifications: Monochrome printing capability, maximum media length of 10.4cm, and support for 450m print rolls.
• Power & Connectivity: Electric power source with both wired and wireless Bluetooth interfaces.
• Physical Attributes: Black and grey colour scheme, compatible with 450mm paper roll diameter.
• Software & Accessories: Inclusion of Bar Tender Software (one-off purchase) and a manual hand roller for label application.
• Product Condition: Items must be brand new, unused, and possess a minimum shelf life of six months upon delivery. Second-hand or expired products are strictly prohibited.
• Warranty: Minimum twelve (12) months warranty from delivery/acceptance or eighteen (18) months from shipment, whichever concludes earlier.
• Sample Submission: A physical sample must be submitted for scrutiny against the specification sheet. Failure to provide a sample renders the quotation non-responsive.

Skills Requirements

No specialised technical or operational skills are explicitly mandated for the bidder, as this is a straightforward goods supply contract. However, suppliers must demonstrate full administrative and regulatory compliance, including valid Central Supplier Database (CSD) registration, tax clearance verification, and adherence to South African health product regulations where applicable. Standard supply chain management competencies are assumed.

Notable Terms and Conditions

Several standard public sector procurement terms apply, alongside specific requirements that bidders should note:

• SAHPRA Licensing: If the supplier acts as an importer, manufacturer, or wholesaler of medical devices, a valid licence issued by the South African Health Products Regulatory Authority is mandatory to ensure legal distribution of healthcare-related equipment.
• Preference Point System: An 80/20 scoring model applies, allocating 80 points for competitive pricing and 20 points for specific economic goals. Full preference points are awarded to enterprises that are at least 51% owned by Black people, supported by updated CIPC documentation.
• Performance Security: The successful bidder must furnish performance security within thirty (30) days of contract award, ensuring financial commitment to deliverables and protecting the purchaser against non-performance.
• Delay Penalties: Late deliveries incur financial penalties calculated at the current prime interest rate per day of delay until actual performance is completed, compensating the institution for operational disruptions.
• Fraud & Restriction Clauses: Engaging in collusive bidding, cover-quoting, or fraudulent practices may result in immediate disqualification and a potential ten-year prohibition from conducting business with the public sector, enforced through national regulatory databases.