Objectives

The primary objective is to appoint a qualified manufacturer and supplier to produce and deliver precision-printed labels for five specific veterinary vaccine products manufactured by Onderstepoort Biological Products Ltd (OBP). The tender prioritizes strict compliance with regulatory standards, dimensional accuracy, color fidelity, and quality assurance protocols to ensure safe, traceable, and legally compliant packaging for animal health biologics.

Scope

The contract covers the supply of the following labeled items:

• Rift Valley Fever Clone 13 Vaccine Labels (50ml): 6,000 units
• Rift Valley Fever Live Vaccine Labels (100ml): 50,000 units
• Sterile Diluent Labels (2.5ml): 100,000 units
• African Horse Sickness Type 2 Vaccine Labels: 100,000 units
• African Horse Sickness Type 1 Vaccine Labels: 100,000 units

All quantities refer to individual labels. Deliveries must adhere to OBP’s packing protocols, including shipper labeling, external sample attachment, and mandatory certified documentation per consignment.

Technical Requirements

• Precision Dimensions: Height and width tolerances strictly maintained at ±0.1 mm across all label formats.
• Color Management: Exact Pantone Solid Chips (coated) matching required, supplemented by CMYK process specifications for certain items.
• Core Labeling: Supplier name and batch details must be printed on the inner core of every label roll.
• Printing & Finishing: Mandatory use of ABG cutting plus varnishing, flexible rectangle dies, and specified roll feed directions (left or right edge leading).
• Roll Configuration: 3,000–5,000 labels per roll, individually shrink-wrapped, with controlled tension, 3–4mm inter-label spacing, and 1.5mm top/bottom backing paper margins.
• Storage Indication: All labels must clearly display a 2–8°C storage temperature range.
• Quality Gates: Submission of artwork samples is compulsory. Uncut draw sheets require explicit QA approval before initial production material is committed.
• Certificate of Conformance (CofC): Every shipment must include a company-letterheaded CofC detailing batch numbers, label names, technical specifications, and in-house test results, signed by an authorized representative.
• Experience Proof: Suppliers must provide evidence of supplying identical or similar products within the last three years, supported by two reference letters or stamped delivery notes.

Skills & Qualifications

While not explicitly enumerated, the tender implicitly requires:

• Advanced expertise in high-precision pharmaceutical/veterinary label printing, die-cutting, and finishing.
• Proficiency in standardized color matching systems and tight-tolerance manufacturing processes.
• Robust quality assurance capabilities to generate, validate, and maintain Certificates of Conformance.
• Familiarity with South African public procurement compliance, including BBBEE documentation, SBD declarations, and anti-collusion/legal disclosures.
• Readiness to undergo and pass a post-award Quality Audit conducted by OBP, which serves as a prerequisite for final contract award.

Key Terms & Compliance Notes

Certificate of Conformance (CofC): A formal, binding document certifying that delivered goods fully meet OBP’s technical and regulatory specifications. It must be issued on official letterhead, detail batch/test data, and bear authorized signatures.

ABG Cutt + Varnish: A specialized printing and finishing technique involving automated die-cutting followed by protective varnishing to enhance print durability, clarity, and resistance to environmental factors.

Pre-Production Draw Sheet Approval: A mandatory quality checkpoint requiring the full, uncut label layout to be reviewed and formally approved by OBP’s QA department before any raw materials are committed to mass production.

80/20 Preferential Procurement System: Evaluation follows South Africa’s Preferential Procurement Policy Framework Act. Eighty percent of scoring is allocated to price; twenty percent is awarded for BBBEE goals (≥51% black ownership, ≥30% women ownership, or verified disability status). Missing required preference documentation results in immediate disqualification.

Government Procurement Conditions: All awards are governed by the General Conditions of Contract (July 2010), requiring strict adherence to transparency, conflict-of-interest declarations, and anti-restrictive practice clauses via standard SBD forms.