Tender Summary: Ladies Golf Shirt with KZN Doh Logo

Objectives

The primary objective of this quotation is to secure a reliable supplier for the one-off provision of branded ladies' golf shirts to function as official uniforms for Community Health Workers (CHWs) operating under the Umdoni Primary Healthcare Clinic programme.

Scope

The contract encompasses the design, manufacturing, and delivery of ladies' golf shirts across eight predefined size categories. The procurement is classified as a single-instance goods supply, with quoted prices remaining valid for ninety days. All deliveries must be made to the designated health facility location, with freight and handling costs fully incorporated into the unit price.

Technical Requirements

• Material & Colour: Pure cotton fabric rendered in navy blue.
• Construction: Traditional golf shirt silhouette featuring a structured collar and three functional front buttons.
• Branding: Accurate application of the official KwaZulu-Natal Department of Health logo.
• Quantity Breakdown: Strict fulfillment of the specified size distribution (S: 16, M: 46, L: 79, XL: 92, XXL: 84, XXXL: 38, XXXXL: 06, XXXXXL: 02).
• Quality Assurance: Items must be brand new, unused, and conform to standard textile durability expectations. A twelve-month warranty against manufacturing defects applies from the date of delivery and acceptance.
• Compliance Declarations: Bidders must confirm specification adherence, price firmness, and SANAS/SABS conformity where applicable.

Skills & Business Requirements

• Regulatory Compliance: Active Central Supplier Database (CSD) registration, a current SARS tax clearance certificate, and valid B-BBEE verification certificates or sworn affidavits are mandatory.
• Administrative Competence: Full completion of official returnable documents, including the Standard Bid Document (SBD 4) for conflict-of-interest disclosure, is compulsory. Omissions result in automatic disqualification.
• Evaluation Framework: The 80/20 preference point system governs scoring. Eighty percent is allocated to price competitiveness, while twenty percent targets transformation goals (full points granted to enterprises with at least 100% Black African ownership).
• Operational Capacity: Suppliers must demonstrate financial stability, logistical capability for timely delivery, and administrative systems to manage post-award size exchanges without revenue loss.

Notes on Unusual or Complicated Terms

Mandatory Physical Sample Submission: Unlike standard apparel tenders that accept photographic evidence, this procurement requires a tangible prototype for pre-award scrutiny. This ensures precise verification of fabric weight, colourfastness, stitching integrity, and logo positioning before bulk manufacturing commences.

Unconditional Size Exchange Obligation: The contract imposes a non-negotiable requirement for the supplier to facilitate free size replacements within the identical style and price tier, driven by end-user weight fluctuations. This clause transfers inventory management risk to the vendor and guarantees uninterrupted uniform access for health personnel without additional departmental funding.